Secretary Executive
Vanderbilt University - Nashville, TN

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Plan and perform, independently, a variety of administrative, secretarial and clerical duties which requires a thorough knowledge of University policies and procedures.
      Key Functions and Expected Performances:

      1. Coordinate patients care:

      a. Obtain patient records from referring physician.

      b. Schedule appointments and operations.

      c. Work with other departments/MDs to assist in coordination.

      d. Speak with patient/family regarding appointment times

      e. Arrange CT/MRI or other imaging to coincide with patient clinic visits

      f. Facilitate MD communication through phone calls and letters

      2. From general direction, prepare correspondence, letters to patients, and dictation.

      3. Coordinate meeting schedules and calendars, including travel arrangements and expenditures.

      4. Screen and handle incoming telephone calls.

      5. Help maintain work flow throughout the department/division/unit.

      6. Familiar with federal and department policies and procedures.

      7. Assist in research projects, e.g. coordinate VTCCTO and other research meetings with numerous other research team members

      8. Prepare minutes for VTCCTO

      9. Provide administrative support to VTCCTO nursing staff

      10. Manage VTCCTO website

      11. Communicate with OR coordinators regarding special instrumentation for OR cases

      12. Compile patient information for working database of all hepatobiliary and pancreatic (nontransplant) cases for Weekly Hepatobiliary Meetings

      13. Manage visiting student (MS IV) clerkship issues including student meetings, presentations, recommendation letters

      14. Other duties as necessary.

      Basic Qualifications

      Job requires High school graduate or GED and 5 years of experience or the equivalent.

      About this company
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      Located in Nashville, Tenn., and operating at a global crossroads of teaching, discovery and patient care,Vanderbilt University and Medical...