Provide secretarial services to faculty and administrative staff, independently or in support of a Senior Secretary or above.
Ability to read, write, interpret instructions, and perform basic arithmetic, typically acquired through the completion of a high school education, is necessary.
One year of secretarial experience or secretarial training is necessary in order to provide secretarial support, and perform Departmental-related duties.
Basic personal computing skills to utilize word processing and/or spreadsheet applications, and perform file management functions, are necessary. Knowledge of specific software applications utilized in the area of assignment may be desirable.
A specific typing speed may be required depending on department needs and it should be noted at time of posting.
Other Desired Qualifications
Type and proof correspondence, forms, and reports. Maintain general files and other office records, including payroll.
Answer or refer questions from Faculty, staff, students, and others on University policies and procedures.
Receive and route telephone calls.
Coordinate Departmental or Divisional clerical duties within larger departments and areas.
Receive, read, and interpret correspondence; and determine proper handling.
Schedule appointments and meetings, and act as a receptionist for one or more staff and Faculty members on a regular basis.
Initiate and prepare requisitions for material, supplies, and service.
Operate standard office machines.
Perform related Departmental duties, as required.
Work is performed indoors, and may include walking or standing for brief periods in order to run errands, distribute mail, and duplicate documents.
Special Instructions to Applicants
Must be familiar with Banner student registration procedures and Graduate admissions procedures ( BOE , Webextender, Banner, EMUJobs)
The Psychology Department is a very large and busy department, with over 1000 majors and about 100 graduate students. The front office Secretary II works on processing all override requests, troubleshooting registration problems, and processing graduate applications for two of our MS programs, among many other tasks.
Hours of work required: M-Thurs 8:30-5:30; F 8:00-5:00 Hours not negotiable.
If Grant Funded, Duration
Division/Major Operating Unit
Mark Jefferson Science Building
Please see special instructions
Eastern Michigan University - 14 months ago