The Bay Area Air Quality Management District (District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices.
The District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma.
The District is recruiting for the position of Secretary in the Compliance & Enforcement Division. There is one (1) vacancy.
Under general supervision, the Secretary provides varied secretarial and office administrative assistance to section manager and associated professional staff; performs related work as assigned.
Examples of Duties for this Position:
Receives and screens visitors and telephone calls, providing factual information which may require the interpretation and application of policies and procedures; takes messages or refers the caller to the proper person.
Creates and edits electronic documents, including text documents, spreadsheets, databases, and webpages.
Types drafts and a wide variety of finished documents; inputs or retrieves data and prepares reports.
Schedules and arranges for meetings; arranges for rooms, prepares agendas and summarizes meeting results as required; may take minutes at meetings, hearings and similar situations.
Researches and compiles a variety of informational materials from sources both inside and outside the office to which assigned.
Initiates specified correspondence independently for signature by appropriate supervisory or professional staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
Opens and sorts mail and attaches pertinent back-up materials; processes outgoing mail as required.
Organizes and maintains various section or division files; purges files as requested.
Follows up on projects, transmits information, and keeps informed of unit activities.
Organizes own work, sets priorities and meets critical deadlines.
May provide project direction to office support staff; may instruct staff in work procedures and/or review work for format, accuracy and consistency.
Education and Experience:
A typical way to obtain the knowledge and skills is:
Three years of general clerical or office support experience.
Typing accurately at a rate of 50 net words per minute from printed copy.
How to Apply & Selection Criteria:
How to Apply:
Interested individuals must submit a completed BAAQMD application, chronological resume, and responses to the supplemental questionnaire by 5:00 p.m. on Thursday, January 17, 2013. Applications are accepted online. Please visit our website at www.baaqmd.gov/jobs to apply or to download an application. Resumes must be included, and not in lieu of the required application materials. Postmarks, faxes, and E-mailed applications will not be accepted.
Except as requested in this announcement, do not include any additional documents, such as letters of recommendation, performance evaluations, work samples, etc. They will not be considered or returned. Applicants submitting paper applications must also complete an official BAAQMD application. Postmarks, faxes, and e-mails will not be accepted.
Supplemental Questionnaire Instructions:
Individuals who apply for this position must respond to each of the supplemental questions. Both paper and online applications must be received by the Human Resources Office no later than the time and date specified in the vacancy announcement. The responses to the supplemental application questions will be used in accordance with the procedures indicated under the Selection Criteria in the vacancy announcement.
Instructions: Please limit your responses to one page per question. Do not combine your responses, or reference your application, resume, or any other requested documentation that you have included with your application packet to answer a question. Please be advised that the information you provide will be evaluated "as is" and incomplete or illegible applications will likely receive lower ratings. Therefore, it is very important to provide a concise, organized, and easy to follow response to each question.
You must provide the following for each question regarding experience: The name of the employer where you gained your experience, your job title, length of time in years/months performing the specific function, and detailed examples that illustrate your duties and responsibilities.
Selection may be based upon a competitive examination consisting of a written exercise, interview, or combination of the two. Depending on the number of qualified applicants, an application screening and/or panel interview may be used to determine the most qualified applicants. If a panel interview is utilized it will be weighted 100%, and it may include a work exercise that will be scored as a percentage of the total score.
The District may hire from this recruitment process to fill future vacancies occurring within the next 18 months.
Updates regarding your status in the recruitment will be sent via email, unless you indicate a different preference on your application.
Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Office at (415) 749-4980.
The District is an Equal Opportunity Employer.