To provide administrative/clerical support to the President/Chief Executive Officer, Executive Vice President/Chief Operations Officer, Vice President/Chief Financial Officer, Director of Hospital Services, Board of Directors, and Administration Office Manager. Acts as a public relations agent for the hospital at all times.
High school graduate or G.E.D. with 2 years college level business courses or 4 years of progressive high level administrative support experience.
Previous meeting minute taking experience and ability to summarize proceedings of complex meetings required.
Word processing experience required, with knowledge and proficiency in Excel and tables format.
Accurately type 50 wpm
Transcription experience preferred.
Must have excellent telephone manners and good communication skills.
Must be able to communicate effectively and courteously under pressure.
Represents Corporation to customers, guests and employees in a tactful, diplomatic, and professional manner. Exercises judgment and discretion when giving information relating to the Administration area.
Able to prepare reports, compose letters using proper rules of grammar, spelling, and punctuation. Letters and presentation materials are developed from minimal, often hand- written notes. Ability to produce and present documents or other materials in a professional manner.
Must be able to maintain confidentiality.
Must have excellent organizational skills.
Must have the ability to receive and follow instruction and accomplish tasks accurately and efficiently.
Prefer work background in physician's office or medical facility and knowledge of medical terminology.
Prefer previous telephone switchboard experience.
Answers all incoming telephone calls quickly, politely, and directs them to the proper department.
Responsible for secretarial duties including scheduling appointments, typing, letter and report preparation, travel preparation and filing.
Routinely receives and transfers emergency medical calls to the appropriate physician or staff.
Required when necessary to implement through the paging system emergency medical and fire procedures.
May be asked to page patients, physicians, nursing staff, or maintenance personnel as needed over the intercom system as well as places long distance operator assisted calls for patients.
Distributes mail received from the post office to the appropriate staff.
Processes routine correspondence, types from rough drafts, marginal notes, and verbal instructions as needed.
Orders and maintains stock of office supplies.
Orders public relations material, i.e. logo apparel or other products.
Coordinates scheduling of conference rooms and maintains the master list of scheduling.
Coordinates reservations in the Hospitality Quarters and Maternity Home, including checking individuals in and out of quarters, and maintains related records in an Excel format. Accepts key deposit money and maintains the appropriate paper work for proper recordkeeping.
Assists in preparation of related materials for the Joint Commission survey.
Assists in preparation of Board of Director packets of information or other related material for the Board of Directors.
Maintains familiarity with hospital wide policies and procedures.
Maintains communication desk (switchboard area) as assigned.
Maintains files of correspondence and records for the Executive Office.
Responsible for updating and distributing the calendar of events, hospital telephone extension list, and departmental listing.
Acts as a resource person to help employees as needed in regard to printers, copiers or other equipment located in the Administration workrooms and Executive Office area.
Bristol Bay Area Health Corporation - 12 months ago