MINNESOTA ARMY NATIONAL GUARD
This position is located in an Army National Guard organization or unit. Its purpose is to serve as the personal assistant and principal clerical and administrative support to one or more supervisors.
UNIT: Army Aviation Support Facility (AASF) #1, Saint
SELECTING OFFICIAL: LTC Gregory Fix, 651-281-3402
NATIONAL GUARD MEMBERSHIP REQUIRED
This is an Excepted Service position that requires active membership in a compatible MOS in the Minnesota Army National Guard and wear of the military uniform. Acceptance of an Excepted Service position constitutes concurrence with these requirements as a condition of employment. Applicants who are not currently enlisted in the Minnesota Army National Guard must be eligible for immediate enlistment or appointment. For enlistment/appointment information, contact www.nationalguard.com .
- Membership in the Minnesota Army National Guard is REQUIRED
- ENLISTED (E3 - E7)
- Sensitivity Level 2
visitors and telephone calls. Exercises judgment in screening those which can
be handled personally or be referred to other staff personnel or divisions. Keeps the supervisor's calendar. Schedules
appointments, meetings and conferences without prior clearance based upon
personal knowledge of supervisor's workload and current issues of importance. Prepares responses to requests for general
information concerning the organization's functions from source material. Makes arrangements for conferences and
meetings, including such matters as location, schedule, agenda and attendance
list. Reads incoming correspondence,
publications, regulations, and directives which may affect the supervisor. Reviews outgoing correspondence for proper
format, conformance with general
policy and procedural instructions, grammar, accuracy and inclusion of
necessary attachments. Provides
assistance in the procedural aspects of the office, including distributing work
to clerical personnel; explaining report requirements and arranging for
submission of data into general reports; and informing
and instructing technical and clerical personnel in the preparation of
correspondence. Maintains office files
of correspondence, directives, regulations, and other information. Arranges for travel, arranges visit
schedules, notifies organizations and officials to be visited, makes
reservations, and submits travel vouchers and reports. Utilizes word processing equipment to select
information from source data or type, from plain copy or rough draft, a
variety of material, including military and nonmilitary correspondence,
reports, summary sheets and staff studies, and statistical and tabular
material. Receives requests for
information including specialized or classified material from military and
civilian persons. Administers Time &
Attendance program for organization, reviewing leave requests and inputing time
cards for all facility employees.
Advises supervisory staff regarding use of leave and hours of duty. Prepares and submits personnel action
requests to Human Resource Office. Performs
other duties as assigned.
GENERAL EXPERIENCE: Experience, education or training performing any
combination of the following tasks: typing (letters, forms); general clerical
(answering the telephone, receiving visitors, composing correspondence, filing,
reviewing outgoing correspondence for
grammar, format, etc.) stenographic (taking and transcribing shorthand).
Experience using computer and automation systems.
SPECIALIZED EXPERIENCE: GS-06 requires 9 months experience performing
clerical or administrative duties in an office environment. Must have
experience performing office functions such as, referring visitors, screening
telephone calls and to route correspondence by name or functional area.
Experience working independently and setting priorities with very little
COMPATIBILE MILITARY ASSIGNMENT: ENLISTED:
MOS 42A, 15P
MILITARY COMPATIBILITY: Upon selection, individual must be assigned to a compatible military position and must also maintain satisfactory membership in the Minnesota National Guard.
Upon selection, individuals will undergo a background check to validate suitability for employment with the federal government as permitted by law, regulation, Presidential order or other authority. Suitability is dependent upon the particular requirements for security clearance, sensitivity level, and DOD IT network access. Items checked include, but are not limited to all criminal history record information, employment history, education and fiscal accountability/responsibility.
EVALUATION FACTORS: Candidates will be evaluated on the basis of appropriate education, experience, training, self-development activities, and special awards. Candidates are considered on the basis of available information on their current application and supporting information that has been provided to this office. To ensure full consideration, applicants are urged to submit information about their training, self-development, outside experience, activities and awards. National Guard military (Part-time) service is considered as full-time experience when evaluated against the qualification requirements for a technician position. The applicant is credited with actual number of months the member has been in the National Guard if the experience is related.
HOW YOU WILL BE EVALUATED:
AREAS OF PRIORITY: In accordance with MN National Guard Regulation 690-335 (Army) or 36-1 (Air), applications will be forwarded to the selecting official to conduct interviews by area of priority listed below:
Area 1: Career/Career-Conditional technicians and Indefinite technicians assigned to the Minnesota Army National Guard.
Area 2: Career/Career-Conditional technicians and Indefinite technicians assigned to the Minnesota Air National Guard Statewide (133rd Airlift Wing and 148th Fighter Wing) who were initially hired based on a posted job vacancy.
Area 3: Minnesota National Guard technicians who have not previously competed and traditional Minnesota National Guard members.
Area 4: National Guard technicians from other states and civilian persons eligible for membership in the Minnesota Army National Guard.
The Federal government offers a number of exceptional benefits to its employees. The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.
Flexible Spending Accounts - The Federal Flexible Spending Accounts Program (FSAFeds) allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit: https://www.fsafeds.com/fsafeds/index.asp
Health Insurance - The Federal Employees Health Benefits Program offers over 100 optional plans. For additional information visit: http://www.opm.gov/insure/health/
Leave - Most Federal employees earn both annual and sick leave. For additional information visit: http://www.opm.gov/oca/leave/index.asp
Life Insurance - The Federal Employees' Group Life Insurance Program (FEGLI) offers: Basic Life Insurance plus three types of optional insurance, for additional information visit: http://www.opm.gov/insure/life/index.asp
Long Term Care Insurance - The Federal Long Term Care Insurance Program (FLTCIP) provides long term care insurance for Federal employees and their parents, parents-in-law, stepparents, spouses, and adult children. For additional information visit: http://www.ltcfeds.com/
Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, and Thrift Savings Plan. For additional information visit: http://www.opm.gov/retire/index.asp
POSITION DESCRIPTION: D0832000
REMARKS: No PCS
available. Sensitivity Level 2.
SELECTIVE PLACEMENT FACTOR: ENLISTED (E3 - E7)
Acceptance of a Technician position will result in the termination of your Selected Reserve bonus.
IAW NGR 600-25 AND AFI 36-101, grade inversion within the full-time workforce is not permitted.
To view ALL MN National Guard Vacancies, go to: http://www.minnesotanationalguard.org/careers/minnesota.php
The Minnesota Department of Military Affairs is an Equal Opportunity Employer. All qualified applicants will receive consideration for the position without discrimination for any non-merit reason(s) such as age, race, religion, gender, ethnic origin or non-disqualifying disability. Pre-selection is not only counter-productive to effective recruitment and placement, but also violates Minnesota National Guard Merit Placement principles and will not be tolerated. If you have information or questions regarding this issue, please contact the Equal Employment Manager at 651-282-4472 or 651-282-4066.
- Should a position be announced at less than the authorized grade, the selected applicant may be non-competitively promoted when he/she meets all qualifications and is submitted for promotion by the supervisor.
- Employment is contingent upon successful completion of technician pre-employment physical for certain occupational series.
- Males applicants born after 31 December 1959 must be registered with the Selective Service System in compliance with the Defense Authorization Act of 1986, Section 1622.