WHAT ARE THE DUTIES AND RESPONSIBILITIES OF THIS POSITION?
Perform advanced, diversified and confidential secretarial and administrative duties
Prepare correspondence and materials for management and staff
Collect, compile, prepare and maintain reports, records, files and data
Schedule and maintain calendars of appointments, meetings, and travel itineraries; coordinate related arrangements
Screen telephone calls and visitors and resolves routine and complex inquiries
Open and release mail to management and/or staff members
Requisition supplies, printing, maintenance, equipment, and other services
Maintain and utilize applicable procedural manuals and reference materials
Apply discretion and appropriate security measures in handling confidential and sensitive information
WHAT KNOWLEDGE AND SKILLS ARE NEEDED TO BE SUCCESSFUL IN THIS POSITION?
Effective oral and written communication skills; ability to communicate with all levels of the organization
Work independently and problem solve
Knowledge of Microsoft Office desired
Detail oriented; able to multi-task
ITEMS OF NOTE
Applies discretion and appropriate security measures in handling confidential and sensitive information
ADDITIONAL INFORMATION
This is an Executive Assistant position in the Insurance and Financial industry. Competitive candidates must have:
At least 2 yrs. consecutive prior administrative experience
Strong computer skills required including Microsoft Office (Outlook/Word/Excel/PowerPoint/Publisher/Access)
Strong Customer Service skills
Additional requirements; report preparation & interpretation, executive calendaring, travel preparation & arrangements, event planning & coordination, sales promotions- creation and execution.
Must be able to handle multiple projects, and maintain/coordinate several executive calendars.
Must be professional, motivated, resourceful, creative, and have the ability to work well independently
Associates or Bachelor's Degree preferred
The applicant selected for this position must successfully pass a thorough background check and drug screening.
BENEFITS: TOTAL REWARDS
Our Total Rewards benefits package includes:
Competitive starting salary
Annual merit reviews
Annual bonus potential
You may also be eligible to participate in Medical, Dental, Life and Disability Insurance, Vision, 401(k) Plan (Savings & Thrift in Canada), Credit Union, a fully funded retirement pension plan, and more.
To search for more information on careers in the U.S., visit statefarm.com/careers. To search for more information on careers in Canada, visit statefarm.ca/careers.
State Farm Insurance is an equal opportunity employer
State Farm - 10 months ago
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