Secretary to Special Education Administrators
Director of Special Education
Ensure the smooth and efficient operation of the special education office and present a positive reflection of Macon-Piatt Special Education District.
qualifications/Knowledge / Skills:
High School Diploma required; associates degree preferred
Excellent typing, word processing, and file maintenance skills
Effective communication and interpersonal skills
Ability to operate office equipment
Basic math skills
Intermediate software skills in word processing and in the development of spreadsheets and data bases.
Good public relations and telephone skills
Ability to work independently, recognize priorities in work load, and shift from job-to-job as needed
Ability to maintain confidentiality
One to three years secretarial experience, preferably in a public education environment
Conditions of Employment
Fingerprinting and job-related background check required
Passing score on the Clerical In-Basket assessment
Enter student demographic information, discipline, attendance, and vocational time sheets into computerized system.
Answer telephones, take messages, and provide accurate information concerning special education to callers and administrators.
Create and/or update necessary forms and documents needed to maintain special education reports and records.
Generate and distribute notifications of IEP meetings to all appropriate persons.
Compile and maintain student paperwork, requisitions, billing, quarterly, and end of year reports for the vocational grant.
Prepare, type, distribute, and file correspondence, forms, reports, schedules, and applications, etc.
Create and mail agenda, brochures, fliers, newsletters and new forms.
Assist with filing and copying.
Schedule appointments as needed.
Perform other job related duties as assigned.
in accordance with the negotiated agreement.
Performance of this job will be evaluated in accordance with provisions of the Board's
policy on Evaluation of Professional Personnel.
The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use repetitive hand motions, including prolonged use of a computer terminal. The employee is frequently required to sit, see, talk, and hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 20 pounds.
The noise level in the work environment is usually moderate.
The job is performed under minimal temperature variations and a generally hazard free environment.
While performing the duties of this job, the employee regularly is required to compare,
analyze, communicate, coordinate, instruct, synthesize, evaluate, use interpersonal skills,
compile, and negotiate. The employee is frequently required to copy.