Secretary to Assistant Superintendent
Decatur Public Schools - Decatur, IL

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540.051

TITLE: Secretary to Assistant Superintendent

qualifications/Knowledge/Skills:
  • High School Diploma or equivalent required; bachelor's degree preferred; or equivalent relevant district experience
  • Excellent typing, word processing, and file maintenance skills
  • Excellent communication and interpersonal skills
  • Advanced ability to operate office equipment
  • Advanced math skills
  • An understanding of relevant legislation, policies and procedures
  • Advanced software skills including the ability to operate computerized accounting, spreadsheet, publishing, presentation, databases and word processing programs
  • Ability to work independently, recognize priorities in work load, and shift from job-to-job as needed
  • Ability to maintain confidentiality
Experience: Three or more years clerical experience, preferably in a public education environment Conditions of Employment:
  • Fingerprinting and job-related background check required
  • Passing score on the Clerical In-Basket assessment
REPORTS TO:

Assistant Superintendent

JOB GOAL:

To complete the detail and written work relating to the Assistant Superintendent's office and to coordinate other matters essential to the efficiency of the district.

ESSENTIAL FUNCTIONS: (The following are the essential fundamentals to include but not limited to the following job duties.)

Serve as receptionist for the Assistant Superintendent (taking telephone calls, making appointments, and giving general information where possible about elementary and secondary schools).

Takes dictation, type, file as required.

Types, assembles and distributes bulletins, brochures, forms, reports, and various communications to the superintendent, staff, and public.

Takes and types minutes of various meetings.

Maintains and processes records such as requisitions, time sheets, in-service, etc.

Assists other secretaries when an emergency develops.

Maintains bookkeeping and accounting records.
Staff conference funds (principals and teachers)
Discretionary funds
Provide principals budget breakdown information.
Code requisitions and employment recommendations

Acts as registrar for summer workshops.

Summer School

Other job related duties as assigned by the Assistant Superintendent
GRADE LEVEL: Five (V)

TERMS OF EMPLOYMENT:

8 hours per day for 246 days in accordance with the negotiated agreement.

Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Professional Personnel.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment:

The noise level in the work environment is usually moderate. The job is performed under minimal temperature variations and a generally hazard free environment.

Physical:

While performing the duties of this job, the employee is regularly required to use repetitive hand motions, including prolonged use of a computer terminal. The employee is frequently required to sit, see, talk, and hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 20 pounds.

Vision:

Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus with or without correction.

Hearing:

Hear in the normal audio range with or without correction.

Mental Demands:

While performing the duties of this job, the employee regularly is required to compare, analyze, communicate, coordinate, instruct, synthesize, evaluate, use interpersonal skills, compile, and negotiate. The employee frequently is required to compute. The employee occasionally is required to copy.

Decatur Public Schools is an equal employment opportunity employer with an affirmative action plan.

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