Secretary to Athletic Director & Treasurer
Evansville Vanderburgh School Corporation - Evansville, IN

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07/31/2013

It is the policy of the Evansville Vanderburgh School Corporation not to discriminate on the basis of race, color, religion, gender, veteran status, national origin, age, limited English proficiency, or disability in its programs or employment policies as required by the Indiana Civil Rights Law (I.C. 22-9-1), Title IV and Title VI (Civil Rights Act of 1964), the Equal Pay Act of 1973, Title IX (Educational Amendments), and Section 504 (Rehabilitation Act of 1973).

Questions concerning compliance with these laws should be directed to the Chief Human Resources Officer, Evansville Vanderburgh School Corporation, 951 Walnut Street, Evansville, IN 47713, phone number 435-0963.

The interview committee will give preference to candidates who, through the interview process, past experience, and references have demonstrated the ability to interact with students, staff, and the community.

The Evansville Vanderburgh School Corporation is an equal opportunity employer. Individuals with disabilities, including disabled veterans and veterans with service connected disabilities, are encouraged to apply.

Position Title: Secretary-Director of Athletics and Student Activities

Class II-43 weeks/year (Starting rate: $15.06 + full benefits)

SECRETARIES WITHIN THE EVSC BARGAINING UNIT APPLYING FOR THIS POSITION WILL BE PLACED ACCORDING TO CONTRACT

SUMMARY: Serves as secretary and treasurer to the director of athletics and student activities and assists in coordinating needs of the various coaches.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned
Answers routine phone inquiries, takes messages, and routes calls.
Serves as treasurer for the athletic department.
Types, prepares and creates reports, distributes mail and other information, files, maintains records, prepares correspondence, mailings, awards, and other clerical work as related to needs and building functions.
Serves as a bookkeeper. Handle accounts; collect fees; make bank deposits; maintain ledgers; pay bills; prepare financial statements and reports including the balance sheet; receipt money; reconcile bank account; set up cash box for events; keep the supervisor informed as to the balances of internal accounts; and prepare payroll.
Maintains team rosters, programs for events, schedules travel and coordinates food for teams.
Sells tickets for all school events.
Coordinates hospitality rooms/banquets.
Coordinates graduation and senior nights for athletics.
Assists in maintaining concession stand supplies.
Maintains regular attendance.

SUPERVISORY RESPONSIBILITIES:
May occasionally supervise students.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:
High school diploma or general education degree (GED). Previous office experience preferred.

CERTIFICATES, LICENSES, REGISTRATIONS
None.

LANGUAGE SKILLS:
Ability to read and comprehend correspondence, memos, instructions, and documents, such as safety rules, operating and maintenance instructions, and procedural manuals. Ability to write reports and correspondence clearly and concisely using correct grammar, spelling, and punctuation. Ability to speak effectively with good grammar before groups of people and with individuals.

MATHEMATICAL/BOOKKEEPING SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent, and to draw and interpret graphs.

REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, and/or diagram form. Ability to deal with problems involving a variety of concrete variables in situations where only limited standardization exists.

OTHER SKILLS AND ABILITIES:

Ability to operate personal and mainframe computers and related software. Ability to establish and maintain effective working relationships with students, staff, and the school community. Ability to communicate clearly and concisely both in oral and written form. Ability to work independently, to function effectively in a multi-task environment, and to interact positively with the public. Ability to perform duties with awareness of and in compliance with related corporation policies and state requirements.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, see, and hear. The employee must be able to see and read close work such as typed or handwritten material and have good depth perception. The employee must be able to hear conversation in a noisy environment and to communicate through speech. The employee is occasionally required to climb, balance, stoop, kneel, crouch, and crawl. The employee must occasionally lift and/or move up to fifty pounds. The employee must be able to push items weighing up to fifty pounds. The employee must continuously repeat the same hand, arm, and finger motion.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level may vary depending upon the daily activities within the work environment, such as the number of people in the office. The work environment is frequently interruptive as the employee must meet multiple demands from many people. The employee must constantly work to meet deadlines. The employee is exposed to CRT's.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

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