Senior Administrative Assistant
Koch Industries, Inc. - Wichita, KS

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Position Summary

Direct responsibility for providing administrative assistance to multiple directors and other members of the compliance team.
Specific responsibilities include:
  • Sharepoint site ownership, improvement and upkeep
  • Managing phone, email, calendars and conference room schedules;
  • Meeting preparation
  • Presentation and training development support
  • Assist directors with projects
  • Electronic Information and records management
  • Coordinate domestic and international travel arrangements, organize meetings and global conference calls
  • Facilitation of office management duties
  • Maintain organization charts and contact information
  • Improve established office administrative procedures
  • Manage monthly purchasing card reports and travel & expense submissions,
  • Assist with validating and preparing invoices for payment for the group
  • Creation of professional correspondence and memorandums
  • Issue compliance related documents
  • Ad hoc reporting and presentations
  • Identify and implement process improvement opportunities either individually or as a team member
  • Ordering supplies and equipment management
  • Event planning and coordination
  • Personal securities trade clearances and tracking

Qualifications

Required
  • 5+ years work experience as an administrative assistant supporting multiple executives
  • Excellent oral and written communication skills
  • Proficiency in Microsoft Applications, esp. Outlook, Word, Power Point, Visio, Access, and SharePoint.
  • Aptitude for learning new software
  • Advanced experience in Excel database creation (including macros) and Share point management.
  • High level of personal integrity and confidentiality
  • Strong phone skills and etiquette
  • Strong organizational and project management skills
  • Sense of urgency which drives results
  • Interpersonal skills – ability to effectively interact with individuals at all levels within/outside the organization
  • Strong multi-tasking and prioritization skills
  • Demonstrated problem solving and critical thinking skills
  • Event planning experience
  • High School Diploma

Preferred
  • Advanced Sharepoint usage including work flows
  • Administrative or office/program coordinator experience
  • Self starter (e.g., possess strong initiative to improve processes and procedures without waiting for specific instructions)

Other Considerations
  • May be required to work overtime and/or weekends to meet the requirements of the job

We are an equal opportunity employer. M/F/D/V
Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test.

Company Overview

Based in Wichita, Kan., Koch Industries, Inc. is one of the largest private companies in America according to Forbes magazine. It owns a diverse group of companies involved in refining and chemicals; process and pollution control equipment and technologies; minerals; fertilizers; polymers and fibers; commodity trading and services; forest and consumer products; and ranching. Koch companies have a presence in nearly 60 countries and employ about 60,000 people. Since 2003, Koch companies have invested more than $50 billion in acquisitions and other capital expenditures.

Job Category : Administrative/Clerical
Location : USA-Kansas-WICHITA-KS
Company : Koch Industries, Inc.
Schedule : Full-time
Job Type : Regular
Travel : Yes, 10 % of the Time

Koch Industries, Inc. - 14 months ago - save job - block
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About this company
14 reviews
Koch (pronounced "coke") Industries is the real thing, one of the largest (if not the largest) private companies in the US....