A Senior Associate, Proposal Budget Development drives the budget development lifecycle from customer need identification, through budget preparation and submission, to post-decision review and feedback to stakeholders. A key success factor will be the creation of accurate and appropriately resourced budgets that profitably meet customer product development needs.
Effective collaboration with the proposal development team to meet deadlines
Prepare complex and/or global proposal budgets to support the acquisition of new business
Supports the manager, as needed, with employee and operational training
1. Promote commercial and operational success through collaboration with operational departments to ensure appropriate resourcing and budget development:
Manages all aspects of the trial budget process including trial cost analysis, final study budget development including Out of Pocket and FTE costs, maintenance of financial systems, and trial budget management through the life-cycle.
Effectively interfaces with the Project Planning group, the Contract Development group, Global Project Managers, and Regional Project Managers to achieve a successful study management team model.
Works with operational representatives to continuously improve analytical methodologies and communication tools for supporting the optimal financial execution of clinical trials.
Proactively builds and maintains internal and external relationships that support the gathering of business intelligence to support financial & specific operational activities.
2. Support new business acquisition with proposal preparation:
Effectively manages the budget development lifecycle from customer need identification, through proposal preparation and submission, to post-decision review and feedback to stakeholders
Analyzes customer service needs received in study specification sheets, protocols, case report forms and other supporting information used to prepare proposals (Request for Proposal (RFP) information); identifies discrepancies and works with Business Development to obtain the data or, if none are available, makes reasoned assumptions
In collaboration with Proposal Strategist, manages the dissemination of initial RFP information to relevant stakeholders and contributors; sets up costing meeting; directs costing meeting(s) to ensure complete review of RFP by appropriate operational attendees, discussion of resourcing needs, and thorough understanding of customer objectives
Assigns responsibilities to appropriate stakeholders and contributors, sets budget development schedule, coordinates and collates input to meet proposal production timelines; identifies, assess, resolves and/or escalates issues as needed
Prepares appropriate resource/service fees using algorithms and electronic spreadsheets, which may also include assisting in departmental reviews, updating initial estimates, analyzing final costs and providing feedback to appropriate stakeholders for input
If requested, works with Business Development to interact with or present proposal contents to customers
Conducts a lessons learned analysis and provides feedback and recommendations to operational departments for process improvement and to achieve a higher success rate on future proposals
Provides technical guidance and training to operational employees to ensure consistency in preparation and interpretation of cost estimates
Prepares service descriptions and budget assumptions using proposal template
Provides face-to-face, written and telephone contact with representatives from pharmaceutical, biotechnology or medical device companies, when requested
3. For team success:
Supports Business Developers in maintaining client relationships and assists with the coordination of client interactions with Premier Research, when requested;
Develops training programs in proposal development processes for proposal development staff, Business Development staff and appropriate operational staff;
Provides technical guidance and training to operational staff members to ensure consistency in preparation and interpretation of cost estimates
Participate in corporate initiatives and actions that ensure the continued success of the company
Other activities as designated
EDUCATION, SKILLS & COMPETENCIES:
Undergraduate degree or its international equivalent preferably in the Sciences or Business Administration/ Marketing, from an accredited institution
Minimum of Three years relevant industry experience, which includes a minimum of one year’s experience in the proposal development process
Expertise and know-how
Demonstrates an understanding of CRO services, including knowledge of the processes and procedures for conducting a clinical trial, to ensure the production of an appropriate budget for inclusion in the proposal
General knowledge of clinical trial management services and governing guidelines
Excellent writing capabilities; ability to write reports and business correspondence
Good mathematics skills, including ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages; and the ability to apply basic concepts of accounting and finance
Advanced computer skills with Microsoft Office suite, including Excel and Word
Knowledge of web based communication tools for conferences
4. Personal skills & behaviors
Excellent team player, collaborative and able to work in an effective team environment
Ability to multitask and work effectively in a fast-paced environment with changing priorities.
Excellent organizational and time-management skills, able prioritize work to meet deadlines.
Accountable, dependable and strong commitment.
Customer service focused in approach to work both internally and externally.
Maintains a positive, results orientated work environment
Excellent communication skills.
Premier Research - 12 months ago