Position Summary:
Provide administrative support to VP of Discovery Chemistry and department (40+ FTEs).
Key Responsibilities:
Provide clerical support to VP Discovery Chemistry, senior staff, including correspondence, travel, meeting planning, daily planner (VP), expense reports, and PO/SOW/MSA/CDA document generation.
Administrative support to Discovery departments, including assistance with slide/poster/manuscript preparation, distribution of meeting materials, and coordination of meetings.
Work in a team-oriented environment with other department coordinators.
Responsible for coordinating orientation program (scheduling interviews to date of hire) of new employees.
Provide expert technical assistance to department staff.
Responsible for ordering and distributing department office supplies.
Assists in the development and maintenance of department central files.
Proficiency in Microsoft Office, Word, Excel, PowerPoint and Access (desirable).
The ability to manage several projects simultaneously is essential.
Partner with area colleges/universities, Discovery team members, and Human Resources on the annual fall Campus Recruitment Program.
Minimum Basic Qualifications:
HS plus 7 years related experience, or
AS Degree plus 5 years related experience
Preferred Qualifications and Experience:
Bachelors degree
7-9 year administrative experience in the pharmaceutical or biotech industry or equivalent.
Competencies:
Expresses ideas and information clearly and accurately.
Targets efforts on discovering and meeting an internal or external customer's needs.
Leverages a deep understanding of oneself in order to increase one's effectiveness.
Works cooperatively with colleagues for the good of the business overall.
Recognizes opportunities and/or issues and applies analytical and creative thinking to maximize performance.
Work Environment:
Normal office
Physical Demands:
Normal office
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily within the context of the representative work environment and physical demands described above. Likewise, qualifications listed are representative of the knowledge, skills, and abilities required to perform the position's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
BioSpace.com - 12 months ago
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