Senior Coordinator View
The University of Kansas Medical Center - Wichita, KS

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This is a mid level management position responsible for coordinating the licensing and certification requirements and contracts for 268 residents and onboarding process for all incoming residents.

Required Qualifications
Bachelor's degree in business, education or related field or equivalent work experience.
Employee document management experience.
Excellent written and verbal communication skills.
Experience using Microsoft office products.
Ability to coordinate numerous projects at one time.

Preferred Qualifications
Medical licensing/credentialing experience.
Three to five years experience in graduate medical education.
Experience working with a diverse population.
General knowledge of HR principles.

Instructions for applying
Please complete an electronic application and click the "Apply for this Posting" button at the top of the page.

Duty (1) Description
Initiate and annually obtain the post graduate training permit and/or Kansas full license for residents. Review all documents submitted to the Kansas State Board of Healing Arts and agencies in other states as required for completeness, accuracy and timeliness. Stay current with all complex state and federal regulations regarding physician licensing, DEA numbers and medical board exams required by WCGME contracts.
Issue annual resident contracts and letters of offer. Determine the date for contract renewal and coordinate the process with program directors, WCGME and residents.
Create and maintain individual employment files for all residents. Gather, analyze and communicate data to the office of Student Records in Kansas City to enroll residents in the University of Kansas. Review Kansas City data for accuracy on an ongoing basis.

Duty (1) Essential or Marginal

Duty (2) Description
Manage the issuing of certificates of completion assuring accuracy and receipt in a timely manner to Wichita residents upon satisfactory completion of at least six months of residency.
Provide and assure that hospital partners have necessary documentation of all residents' required credentials. Responsible for WCGME and Wichita hospital communications regarding credentialing and employment of all residents. Provide primary source verification of all resident physicians employed by WCGME as contracted with the partnering hospitals.
Manage the Delinquent Medical Records Policy and implementation of policy to include tracking, monitoring, reviewing and recommending action for residents who are delinquent in completing their medical records. Work with health information management personnel at Via Christi and Wesley Medical Centers. Provide monthly report for GMEC.

Duty (2) Essential or Marginal

Duty (3) Description
Maintain proficiency with New Innovations residency management software. Upload required documents needed for hospital medicare billing and accreditation requirements in New Innovations.
Manage moonlighting process. Obtain appropriate forms from residents and submit to Kansas City for EVC approval.
Ensure that all residents maintain ACLS/BLS/PALS/ATLS certifications as required. Submit invoices for certification for payment. Provide verifications of certification to hospitals and other partners.
Audit resident files to ensure completeness and certifications to prepare list of pay increase holds for Accountant.

Duty (3) Essential or Marginal

Duty (4) Description
Serve as an ombudsman to residents who have filed a grievance under the Grievance Procedure or to residents who need an advocate at an educational progress or other meeting with program directors or others.
Develop and supervise terminating resident process. Determine calendar, set deadlines for completion of tasks, coordinate staff members' work, and send letters to residents, coordinators, and program directors.
Develop and implement a coordinated social media.
Development of bi-weekly newsletters to incoming residents highlighting Wichita, training at KUSM-W, and other important information.

Duty (4) Essential or Marginal

Duty (5) Description
Manage the production of the annual new resident pictorial composite working with the photographer and graphic designer.
Performs other duties as assigned.
Cross-train to gain proficiency in other department functions.

Duty (5) Essential or Marginal

Duty (6) Description

Duty (6) Essential or Marginal

Duty (7) Description

Duty (7) Essential or Marginal

Duty (8) Description

Duty (8) Essential or Marginal

Duty (9) Description

Duty (9) Essential or Marginal

Duty (10) Description

Duty (10) Essential or Marginal

Mental/Cognitive Requirements:
Comprehend and use basic language, either written or spoken, to communicate information and ideas

Comprehend and use technical or professional language, either written or spoken, to communicate complex ideas

Perform numerical operations using basic counting, adding, subtracting, multiplying or dividing

Perform Complex quantitative calculations or reasoning using algebra, geometry, statistics, or abstract symbols

Problem Solving
Formulate and apply appropriate course of action for routine or familiar situations

Use logic to define problem, collect information, establish facts, draw valid conclusions, interpret information and deal with abstract variables for unique or unfamiliar situations

Other Mental/Cognitive Requirements (please describe)

Physical Activities
Repetitive Motion - Repeating movements of arms, hands, wrists
Frequently (2.5 to 5.5 hours/day)

Talk - Express or exchange ideas verbally
Frequently (2.5 to 5.5 hours/day)

Hear - Perceive sound by ear
Constantly (5.5+ hours/day)

See - Obtain impressions through the eye
Constantly (5.5+ hours/day)

Level of physical activity

Physical Requirements
Kneel- Bend legs at knee, come to rest on knees

Crouch/Squat - Bend body down and forward, bending legs and spine

Crawl - Move on hands, knees and feet

Climb - Ascend/descend ladders, stairs, ramps



Walk - Move about on foot

Average distance per shift

Stoop - Bend downward and forward at waist

Lift - Raise or lower 10 lbs. from one level to another

Lift - Raise or lower 25 lbs. from one level to another

Carry - Transport an object

Push - Press with steady force, thrust objects forward, downward, outward

Pull - Drag or tug objects

Turn/twist - Move a body part in circular motion

Bend - Bend downward and forward by bending the spine at waist

Balance - Exceeding ordinary body equilibrium

Reach - Extend hands and arms in any direction

Handle - Seize, hold, turn with hands

Ability to distinguish color

Other Physical Activity (please describe)

Average amount of time for other physical activity