Senior Executive Secretary
United States

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$25.47 - $31.78 POSITION PURPOSE:

Provides varied administrative assistance to an executive and assigned staff members in order to support area mission, operations and services in an efficient and effective manner. Interfaces with internal and external customers, clients and key personnel in the organization; independently responds to confidential requests and manages administrative detail of special projects and strategic initiatives. Possesses extensive knowledge of organizational structure, operations, services, goals, and key personnel and provides seasoned office experience to anticipate the unexpected and determine appropriate methods and course of action to follow to achieve end results and maximize outcomes for assigned area. May provide functional guidance over other administrative support staff. Positions generally report to and receive work assignments from an executive management position.

MINIMUM QUALIFICATIONS High school graduate supplemented by coursework and specialized training business office methods and practices from a vocational technical institute, business school or community college. Bachelor’s degree and/or undergraduate coursework from an accredited college or university preferred. Seven or more year’s progressive secretarial experience and knowledge, preferable within an executive management work environment, in order to understand and articulate internal operations, services, goals, project timetables, guidelines and policies.

Ability to communicate effectively with others internal and external to the organization and to act in a liaison capacity. Demonstrated ability to utilize discretion and sound judgment in handling highly confidential and sensitive verbal and written communications, information and materials.

Excellent verbal and written communication skills. Ability to compose and edit correspondence utilizing accurate grammatical construction, proofreading and spelling skills. Demonstrated ability to work independently and without formal instruction. Ability to resolve problems and exercise considerable judgment and initiative in achieving end results and maximizing outcomes. Ability to accomplish assignments accurately and promptly in order to garner credibility, confidence and support, as well as serve as an example to others. Ability to plan, organize and accomplish assignments in an efficient and effective manner and with a high degree of professionalism. Ability to exert calm under pressure, adapt to changing deadlines, competing priorities and unexpected assignments, and to exercise composure, tact and diplomacy in difficult and stressful situations.

Advanced proficiency with Microsoft product suite (MS Word, Excel, Power Point, Access and Visio); extensive knowledge and experience with electronic mail and calendaring system in PC LAN environment. Ability to type with speed and accuracy. Ability to utilize and maintain standard office equipment, e.g., copier, fax, printer, shredder, Dictaphone, phone system, personnel computer, etc. Ability to transcribe with speed and accuracy may be required

Strong analytical and problem solving skills in order to research, compile and analyze data from multiple sources. Ability to perform basic mathematical computations in order to process expense reports, monitor disbursements and reimbursements. Ability to utilize internal systems (e.g., Lawson) with ease and accuracy. Ability to provide work leadership and functional guidance to others. Ability to motivate ainspire others by example, style and commitment to customer service, quality work and process improvement. Ability to work as a customer focused team member. Must be comfortable operating in a collaborative, shared leadership environment.

Must possess a personal presence that is characterized by a sense of honesty, integrity, and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals, and values of Trinity Health.

Trinity Health - 9 months ago - save job - block
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