Position Title: Senior Grant Analyst
Department: Finance and Accounting
Reports to: Chief Financial Officer
FLSA Status: Exempt – Full Time
Summary: The Senior Grant Analyst is responsible for creating grant budgets and accounts receivable billings, preparing of monthly/quarterly/annual grant financial reports, and perform other duties as assigned. College Success Foundation utilizes Blackbaud Raisers Edge, Sage MIP Nonprofit accounting software, and other related modules in support of its sponsored activities.
Maintain the financial management of grants and contracts in accordance with government regulations, donor requirements, and CSF Policies.
Establish Departmental grant deadlines and a tracking system to ensure that deadlines are met.
Run grant-related reports, prepare balance sheets/schedules, and assist in preparation and analysis of financial statements.
Assist Program Directors in preparation of annual grant and program budgets, and support the annual budget process.
Ensure that grant budgets are current and accurate, and are maintained in the accounting system.
Review grant-related financial transactions, including timesheets, prior to entry into accounting system.
Prepare grant-related journal entries, including grant revenue and indirect expense allocations.
Monitor time reporting allocations and prepare adjusting journal entries for changes and reclassifications.
Enter receivables into accounting and grants management systems and other tracking mechanisms; monitor grant receivables to ensure positive cash flow on a daily or weekly basis.
Project cash needs, draw funds, issue invoices to grantor agencies/funders, and monitor collection of grant receivables.
Prepare detailed, accurate, timely, and quality financial analyses of grant transactions.
Program Staff Support and Coordination:
Assist Grant Managers and Senior Grant Writer in preparation of new grant proposals/applications, and in setting up new grants when they are awarded.
Assist Grant Managers with preparation of budget proposals and modifications/renewals of grant budgets.
Coordinate with Grant Managers to ensure grants are managed within budget.
Monitor expenditure activity for compliance and communicate with Grant Managers as needed.
Work with Grant Managers to ensure timely collection of outstanding receivables.
Train program staff on proper coding of expenditures and other items related to grant accounting.
Provide Grant Managers with financial analysis as requested.
Grant Compliance and Reporting:
Develop a grant filing system in conjunction with the Senior Grant Writer and other users; maintain complete and accurate grant files.
Analyze data in accounting, payroll, and other systems to ensure accuracy and correct reporting under each grant agreement, including review of grant expenses for compliance.
Conduct monthly budget reviews of grants to compare budget to actuals, to assure all activities fall within funder and agency guidelines, and to ensure proper cutoff of expenses.
Prepare budget analyses and projections for cost-based grants and coordinate with program managers in meeting objectives for performance-based grants.
Assist with grant closeout procedures in accordance with regulations; reconcile and close grants on a timely basis.
Prepare grant financial reports for submission to funding sources.
Perform monitoring of subcontractors performing work under grants.
Support OMB A-133 audit, annual financial audit, grantors’ audits, and grantors’ monitoring site visits, including the preparation of schedules, providing
supporting documents, etc.
Assist the Controller, CFO, and Grant Managers in the development of policies and procedures to fulfill grant accounting and compliance requirements.
Strong analytical, technical, interpersonal, and organizational skills.
Ability to think and work independently as well as part of a team.
Familiarity with OMB circulars applied to Federal grants.
Experience with budget proposals to Federal awarding agencies.
Ability to administer grant compliance and reporting requirements
Strong knowledge of GAAP.
Ability to work within strict time constraints and manage multiple tasks at the same time.
Proficiency in spreadsheet and databases.
Accounting software experience with general journal entries, correcting entries, cost allocations and reporting.
Experience with Sage Fund Accounting Software and knowledge is desirable.
Previous working experience in the not-for-profit environment preferred.
Bachelor’s degree in Accounting, Finance, or Business.
A minimum of 5 years in General Accounting experience including 3 years of Grant Accounting.
2 or more years experience with US Government grant management or as an A-133 auditor preferred.
Work Environment and Physical Demands: The work environment and physical demands described here are representative of those required by an employee to perform the responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is generally conducted in an office environment with minimal exposure to excessive noise or adverse environmental issues.
Use of a computer to access information;
Sitting for extended periods of time;
Occasional standing, walking, lifting needed to carry out everyday activities;
Travel is required 0-10% of the time.
Compensation and Benefits: Salary will be commensurate based on the applicant’s education level, relative work
experience, and other attributes. The Foundation offers outstanding benefits
including medical, dental, vision, LTD, and Life/AD&D insurance for
employees; a generous retirement contribution; holiday pay and 15 days of
To Apply : Each applicant must submit a letter of interest and a resume (Word or PDF files please). Screening of applicant materials will begin immediately and we
will continue to accept applications until the position is filled. Selected applicants will be invited for an interview and will be asked to provide references.
E-mail application materials to: firstname.lastname@example.org , and indicate Senior Grant Analyst in the subject line.
Equal employment opportunity and having a diverse staff are fundamental principles at the College Success Foundation. To learn
more about the College Success Foundation, please visit our web site at http: www.collegesuccessfoundation.org/ .
Employment at the College Success Foundation is contingent upon successful completion of drug testing and criminal background screening as well as successful past employer reference checks. The College Success Foundation is “at will” employer.