Senior Procurement Specialist
Crown Agents - Arlington, VA

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Crown Agents USA, Inc. (CA-USA) is seeking a Senior Procurement Specialist for the Supply Chain Management Systems project in our Arlington, VA office.

Our Business

Crown Agents is an international development company with offices in more than 30 countries, employing over 600 personnel worldwide. Crown Agents provides direct assistance, management consulting, and human and institutional development for public and private sector clients, particularly in customs and trade facilitation, public financial management, procurement, logistics, and health systems strengthening. Crown Agents currently operates in more than 85 countries on projects with an annual value of more than $181 million.

Crown Agents USA (CA-USA), the U.S. incorporated subsidiary of CA Group, provides direct procurement services, technical assistance, and training to improve health outcomes, establish good governance, and stimulate economic growth across the developing world. Established practice areas include Health, Supply Chain Services, Food Security and M&E. Since its incorporation in the United States in 1998, CA-USA has provided technical assistance services and support to U.S. Government agencies and international organizations such as the U.S. Agency for International Development (USAID), the Millennium Challenge Corporation (MCC), the U.S. Trade and Development Agency (USTDA), and the Gates Foundation.

CA-USA is a subcontractor to the Partnership for Supply Chain Management (PSCM) on the Supply Chain Management System (SCMS) contract for USAID as part of the President's Emergency Plan for AIDS Relief. SCMS strengthens or establishes secure, reliable, cost-effective, and sustainable supply chains capable of meeting the care and treatment needs of people living with and affected by HIV and AIDS. In coordination with in-country and international partners, SCMS assists programs to enhance their supply-chain capacity; ensure that accurate supply-chain information is collected, shared, and used; and provide quality, affordable, health care products to those who need them.

Role & Responsibilities

The Senior Procurement Specialist is responsible for the management of procurement requisitions for health-related products under the SCMS project, ensuring that procurement policies and operating procedures are followed in the purchasing of quality assured commodities to target timescales at a competitive price. Responsibilities include market research, preparation and issuance of RFP's, tenders, purchase orders and negotiations and administration of awards, with a focus on Public Health in developing countries. He/she will act as mentor and procurement knowledge expert to improve overall staff level of performance.

The Senior Procurement Specialist works under the direction of the Procurement Manager for the project.

Specific Responsibilities

  • Manage the procurement process for a portfolio of developing countries under the SCMS and VPP projects including international procurement and tendering.
  • Facilitate the management of relationships with major suppliers for timely performance of the procurement process in the acquisition of quality assured commodities.
  • Work under the direction of the Procurement Manager in the preparation and execution of contract mechanisms, including purchase order and major framework agreements with vendors (IQC/BPA).
  • Work closely with the Quality Assurance Manager on product specifications and other product quality issues, and to ensure that all commodities procured under this contract meet the appropriate USG or Global Fund standards for quality, efficacy and safety or other such appropriate standards.
  • Works closely with Supply Delivery Coordinator to ensure products get delivered in accordance with PO terms and conditions.
  • Adhere to established procurement policies and standard operating procedures. May assist in developing or modifying standard operating procedures.
  • Perform procurement duties in a transparent and ethical manner.
  • Work in a multi-cultural and multi-language environment to conduct international procurement activities.
  • Identify issues with day-to-day procurement process and proactively resolve them and/or communicating them to management in a timely manner, as needed.
  • Procure health laboratory goods and equipment in compliance with donor regulations, end user requirements, and appropriate procedures and standards of ethical procurement.
  • As applicable, ensure that tendering, procurement, and contract management is open and transparent, in compliance with USAID & FAR regulations, Crown Agents procedures, and international best practice.
  • Mentor and train junior staff to bring the overall level of performance up for the entire staff.
  • Monitor systems and trends to assure work is accurate and staff is maintaining work flow and accuracy.
  • Clarify specifications with client/technical specialists to fully understand requirement.
  • Identify sources to meet specification using international sources.
  • Ensure all commodities meet quality standards and pass GF/USG/FDA tests of Quality, Efficacy and Safety.
  • Coordinate procurement activities of SCMS/VPP in liaison with in country teams and the PMO as necessary.
  • Adhere to the 'request for waiver' process as necessary.
  • Contribute to Registration database, appraise supplier performance and manage the relationship with suppliers.
  • Lead supplier performance evaluations and reviews to improve overall supplier performance.
  • Prepare and issue tender documents.
  • Manage the Bid evaluation process by evaluating tenders taking into consideration relevant criteria and ability to comply with terms and conditions.
  • Make recommendation and confirm order with the client as appropriate.
  • Negotiate price reductions with suppliers where appropriate.
  • Review the initial work of bid preparation by junior procurement staff and assist as necessary.
  • Resolve bid challenges in accordance with the PFSCM Standard Operation Procedures.
Contract Management
  • Conduct contract administration and management.
  • Prepare contract/purchase order.
  • Liaise with supplier and PFSCM Shipping and Delivery Coordinator as necessary to ensure timely collection from suppliers, shipping and delivery.
  • Review supplier invoices to ensure expeditious payment.
  • Resolve post contract complaints and issues.
  • Mentor other buyers in contracts development and execution.
Client Relationship
  • Maintain a positive on-going relationship with the client and all stakeholders, keeping them informed, responding to needs and developing solutions.
  • Liaise with clients and vendors as required.
Any other duties as appropriate to the position, as requested.

  • Bachelor's Degree in a related field required.
  • Professional procurement qualification highly desirable.
  • Eight years related procurement experience.
  • Extensive knowledge of USG procurement regulations including Federal Acquisition Regulations (FAR) desired.
  • Excellent communication and project management skills.
  • Fluency in English is required; bilingual or multilingual ability preferred.
  • Notable related work experience in the procurement of goods and services within a USG contractor environment.
  • Prior experience designing and preparing USAID or similar donor solicitations and proposals.
  • Demonstrated work history conducting contract administration and associated management duties.
  • Related experience procuring medical commodities, health goods, and/or pharmaceuticals using USAID /US Federal Acquisition Regulations preferred.
  • Experience working in multi-cultural teams along with proven ability to successfully motivate and mentor colleagues.
  • Overseas work experience preferred.
  • Prior project management experience preferred.
  • Knowledge of procuring goods for developing countries desired.
  • Must demonstrate personal attributes such as loyalty and integrity in addition to being determined and thorough, which is inherent in this position.
Application Process

To apply to this position, please email your CV to . Include your name, along with the title of the position you are applying for, in the subject line. Visit our website at for more information about our company. No phone calls, faxes or walk-ins please. Crown Agents USA, Inc. is an Equal Opportunity Employer M/F/D/V.

Candidate must be able to demonstrate legal right to work in the United States.

Crown Agents USA will provide reasonable accommodations to applicants with qualified disabilities in accordance with the ADA. If you require a reasonable accommodation for our application process, please contact our Recruiting department directly. Requests will be kept confidential and shared strictly on a need-to-know basis only.

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