Senior Project Officer
Columbia University - New York, NY

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Grant Funded

Reporting to the Senior Implementation Director, the Senior Project Officer provides broad managerial support to the development, implementation, and evaluation of prevention, care and treatment activities of HIV and other related conditions for multiple ICAP country programs.

The Senior Project Officer plays a key role in ensuring that country programs are effectively supported by technical, financial and administrative units in New York, and will assist country programs with the development of annual workplans and new program initiatives, monitoring of program implementation and with documenting and reporting program results.


  • Works with in-country staff and other NY staff to develop, monitor and update work plans for activities associated with HIV prevention, care and treatment and other health conditions and programs.
  • In collaboration with in-country leadership, supports the strategic planning process for ICAP country programs ? including participation in country program retreats, NY-based planning meetings, and liaison with donor agency staff (when requested by Country Director or Senior Implementation Director).
  • Supports program implementation by maintaining regular communication with country programs via e-mail or telephone and traveling to country offices to assess implementation progress, identify and discuss program issues, challenges, and identify solutions to the implementation of program activities.
  • Coordinates provision of technical assistance to designated country programs by identifying internal technical resources and external consultants, and works with country teams to develop scopes of work and obtain donor approval of consultant activities.
  • Assists in-country program leadership with the development of quarterly and annual progress reports and documentation of best practices. Participates in the preparation of monthly, quarterly and annual reports to government partners, presentations, articles and press releases, proposals and renewal applications, and facilitate the preparation and provision of financial reports.
  • Facilitates communication between NY-based Senior Directors, Unit Directors and counterparts in country programs via regular phone conferences and/or face-to-face meetings to facilitate development of appropriate technical inputs into program planning, and to monitor program implementation activities and progress.
  • Trains country program staff on Columbia University's Policies and Procedures, ICAP Standard Operating Procedures (SOPs), and the USG/other donor operational and programmatic Rules and Regulations related to programmatic requirements.
  • Participate in the recruitment efforts of international hires (CU and locally hired international staff) and other senior country program staff .
  • Assists and oversees the development of country program budgets and budget modifications and monitoring program expenditures in collaboration with ICAP-NY Finance.
  • Oversees the development and execution of sub-agreements by drafting or editing scopes of work (SOW), developing sub-agreement budgets and monitoring progress of contract deliverables and expenses.
  • Addresses queries or requests for reports or information from senior management, government funders and private donors.
  • Supports new business development by assisting Senior Director, Program Directors, and Strategies and Partnership team with the development of proposals in response to requests for applications.
  • Participate in the planning and development and implementation of cross Unit, regional, and cross regional ICAP initiatives ? such as transition organizational capacity building, and program-wide technical domains that require country specific adaptation.
  • Perform other related duties as assigned.
Minimum Qualifications for Grade
Applicant MUST meet these minimum qualifications to be considered an applicant

Requires a Bachelor's degree or equivalent in education and experience, plus five (5) years of related experience.


  • Requires international travel of 6-10 trips per year with each trip lasting approximately 10-14 days.
The selected candidate will be required to undergo a full background check prior to a final offer of employment being made.

Additional Position-Specific Minimum Qualifications
Applicant MUST meet these minimum qualifications to be considered an applicant

  • Minimum five (5) years of experience working in program development, implementation and monitoring.
  • Minimum three (3) years in HIV/AIDS program development, implementation and monitoring in developing country settings.
  • Proven experience with management and monitoring of development programs in the health area, including identifying and addressing programmatic, financial, administrative, and logistics needs area.
  • Experience supervising public health program staff.
  • Working knowledge of USG operational and programmatic rules and regulations.
  • Excellent oral/written communications, interpersonal, organizational, and computer skills.
  • Demonstrated experience working in teams, as well as, working independently with minimum supervision.
  • Competency in public speaking in order to present information to large audiences.
  • French language proficiency.
Preferred Qualifications

  • Master's degree in Public Health or related discipline.
  • Demonstrated experience in program development and monitoring.
  • Experience working with U.S. government-funded programs highly desirable.
  • Foreign language proficiency in Portuguese, Russian, or Swahili.
Special Instructions

Special Indications

This position works with:
There are no special indications for this position

HIPAA Compliance training required


Participation in Medical Surveillance required


What type of posting? Is this a waiver request?

Standard Posting

Requisition Open Date


Requisition Close Date

Open Until Filled

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Founded in 1922, Columbia University's Mailman School of Public Health pursues an agenda of research, education, and service to address the...