CIM Group, headquartered in Hollywood, California, is a premier real estate fund manager and a major contributor to urban community development throughout North America. CIM understands that our success hinges on the highest level of motivation and collaborative effort from our team. That's why we are looking for self-starters of the highest integrity who thrive in an entrepreneurial environment. Visit our website at www.cimgroup.com for more information on our company.
Job Summary :
The Senior Property Coordinator’s primary responsibility is to provide administrative and operational support for the efficient running of the management office and assigned commercial properties within a specified portfolio.
Responsibilities Include, But Not Limited To :
Receive, respond to, and direct incoming telephone calls. Greet tenants and third-parties who visit CIM offices in-person. Establish and maintain positive relationships with tenants, vendors and guests.
Receive, open and distribute incoming mail. Manage outgoing correspondence and other mailings.
Prepare monthly owner’s reports consisting of budget comparisons, variance analysis, financial summaries and aging reports for Property Manager’s monthly review and approval.
Schedule meetings, events, use of common area conference rooms, etc.
Prepare invoices for payment by reviewing, coding, and processing all accounts payable in accordance with budget guidelines, scans and inputs into accounting system for payment.
Generates all tenants billings including rent and above standard invoices on a monthly basis.
Create and enter work order requests that are received either by phone or email and distributes to appropriate person via an online work order system.
Maintain on-site records in conformance with Company policies and procedures. Examples include: 1) Certificates of Insurance for both Tenants and Vendors 2) Tenant & Vendor Files 3) Critical date files used to notify Management of upcoming dates well in advance of their occurrence.
The maintenance function includes tasks inherent in organizing and filing office records and reports.
Function as day-to-day liaison with third-parties, including tenants, construction contractors, security service, vendors, cleaning contractor and others. Communicate routine needs and respond to third-party requests. Escalate significant issues to Management as necessary.
Support Property Management in establishing and maintaining a positive tenant relations program, assuring good public relations and tenant satisfaction programs for CIM by aiding and assisting tenants in any problems that arise.
Assist with coordination of tenant move-ins/move-outs, lease executions/terminations, tenant signage, parking, etc.
Maintain an effective program of producing finished copies of all written materials and correspondence. Update directories and contact lists such as the emergency call lists for management office personnel, tenants and vendors.
Provide hands-on account support to management for the collection and management of receivables, the administration of payables and expense items and other financial records keeping as may be required.
Assist Property Management with preparation of the annual budget and provide on-going support with variance analysis, monthly reporting, etc.
Function as liaison between assigned properties and CIM Asset Managers, Leasing Representatives, Development Officers, and other internal parties with business-driven projects, opportunities, questions, etc.
Assure space is in show-ready condition; provide input as leases are negotiated;
Participate in due-diligence activities if appropriate; gather and analyze financial and statistical data for decision-making.
Maintain office supplies inventory by checking stock to determine inventory levels, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies, and verifying receipt of ordered items. Exercise cost-controls on ordering and use of supplies.
Maintain office equipment, including photocopy machines, fax machines, postal machines, etc., in working order. Provide assistance with minor trouble-shooting and notify repair providers as necessary.
Assistance with or make employee travel arrangements, etc.
Educational/Experience Requirements & Preferred Skills:
Bachelor’s degree preferred.
Two years prior experience working in an administrative capacity in property management.
Experience in invoice coding, work order processing and dispatching, vendor contract preparation, operational reports and tenant receivables a plus.
Experience and demonstrated skill with financial reporting and analysis.
Must be highly organized and detail-oriented.
Experience with policies and procedures related to the efficient and effective running of a property management office for commercial assets including but not limited to, property operations, leasing, development, construction, safety regulations, etc.
Must possess a valid state-issued driver’s license.
Excellent communication skills, both written and verbal.
Read and interpret documents such as office equipment maintenance and instruction manuals, company policies and procedures documents.
Ability to write correspondence and/or reports accurately in a concise and detail manner.
Ability to effectively present information to tenants, vendors, contractors and other employees of the organization.
Ability to read, analyze and interpret lease agreements, financial reports and/or legal documents.
Ability to respond to common inquiries or complaints from tenants, regulatory agencies, other areas of the company, and/or members of the business community.
Possess strong analytical capabilities.
Ability to solve practical problems.
Ability to define problems, collect data, establish facts and draw valid conclusions.
Technical Skill Requirements:
MS Office including Excel, Word, PowerPoint, Outlook
Familiar with Nexus Payables or similar software application.
Familiar with Yardi or similar software application.
To Apply :
Please visit à https://home.eease.com/recruit/?id=1073261
CIM Group - 13 months ago
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