This examination will remain open until the needs of LACERA are met and may close without prior notice.
Examination Information: Examination Number: 9-0439-J, Job Bulletin Number: 13-04.
The position is located in the Financial and Accounting Services Division (FASD).The FASD is responsible for managing LACERA’s financial operations in accordance with established fiscal policies. The position reports to the Division Manager of the FASD and provides comprehensive professional-level administrative support primarily to the Division Manager, and, as needed, to the Assistant Division Manager and FASD staff.
The position is responsible for performing highly complex, confidential, and time sensitive functions for FASD management. Incumbent (s) work independently performing administrative duties that require a highly specialized knowledge of LACERA. The position may also be responsible for leading and supervising subordinate personnel.
Vacancy Information: The current vacancy is located in the Financial and Accounting Services Division.
NOTE: LACERA requires all applications to be submitted online.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS:
The following examples are intended to describe the general nature and level of work performed by persons assigned to each classification. Depending on the assignment, duties may include, but are not limited to the following:
- Acts as primary administrator for several of LACERA’s treasury management and corporate credit card systems and programs.
- Makes and monitors appointment/meeting schedules, maintaining calendars, and arranging meetings/conferences.
- Acts as intermediary between Division Manager and staff, transmitting messages, and requests, both written and verbal, and acting for the Division Manager in his/her absence, as authorized.
- Prepares interoffice notices, bulletins, and memoranda, with or without dictation, including interpretation of departmental policy and the laws and regulations governing FASD’s activities.
- Participates and monitors the execution of plans, improvements, and key projects instituted by the Division Manager and recommends improvements in FASD’s administrative support related procedures.
- Verifies materials submitted for Division Manager’s attention contains all relevant data, files, signatures, and supporting documentation, as applicable.
- Relieves Division Manager of routine personnel, budget, and other operating details such as contacting service providers or County departments, timekeeping, and maintaining FASD’s personnel records and other highly sensitive records.
- Provides exceptional customer service when screening office calls by promptly furnishing requested information; referring callers to other FASD subject matter experts for information details; and providing additional resources to callers not requiring the attention of the Division Manager.
- Gathers data for general information purposes or special reports, contacting other departments, employees, agencies, and individuals for additional material as necessary, and may prepare reports for Division Manager’s approval upon request.
- May be required to perform other related duties as assigned.
SELECTION REQUIREMENTS: Three (3) years of responsible secretarial experience at the level of Los Angeles County's class of Secretary I, Secretary II, or Stenographic Secretary
KEYBOARDING RATE: 40 net words per minute.
LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
PHYSICAL CLASS II– Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved.
Knowledge of: correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills using tact, patience, and courtesy; administrative practices and general rules; principles and applications of Microsoft Office Applications such as Microsoft Word, Excel, PowerPoint, Access, and accounting software such as Great Plains or other similar accounting software.
- Demonstrated experience working in a leadership or supervisory capacity, responsible for the work of subordinate personnel.
- Demonstrated experience using a timekeeping data entry system to keep track of staff timesheets.
- Demonstrated experience formatting, editing, and finalizing memos, letters and reports.
- Demonstrated experience completing multiple work assignments simultaneously and within assigned deadlines.
- Demonstrated experience working with information technology software such as Microsoft Word, Excel, PowerPoint, and Access.
- Demonstrated experience working with external consultants and auditors including a general knowledge of accounting and auditing terminology.
Ability to: perform responsibilities with minimum supervision; work well independently and in a team environment under strict time constraints; handle multiple priorities; communicate information and ideas effectively orally and in writing so others will understand; work in a fast-paced work environment; establish, maintain, and deal tactfully and effectively with employees and the general public; research and analyze detailed information; exercise initiative and independent judgment within defined policies and procedures; interpret written and oral instructions and carry them out; operate information technology software to create reports and carry out other administrative duties; and demonstrate appropriate customer service skills.
Skilled in: identifying complex problems and reviewing related information to develop and evaluate options and implement solutions; managing one's own time; organizing work assignments.
Those applicants, who meet the Selection Requirements AND most closely match the desired qualifications, will be invited to participate in the examination process.
EXAMINATION CONTENT : All applications and supplemental information will be reviewed and evaluated on the basis of information submitted at the time of filing to determine the level and scope of the candidate’s preparation for the position.
This examination will consist of:
Part I: A qualifying performance typing test of 40 net words per minute*
Part II: An Appraisal (Oral) Interview weighted 100%.
Only the applicants with the highest qualifications as determined by the screen process will be invited to participate in the appraisal (oral) interview.
The appraisal (oral) interview will assess the applicant’s knowledge, experience, education, and general ability to perform the essential functions of the position.
The interviews are tentatively scheduled for the week of March 4, 2013
CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70 OR HIGHER ON THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.
*A qualifying performance typing test of 40 net words per minute will be administered to candidates who have not held a typing position in the service of the County of Los Angeles.
Candidates will be allowed three (3) opportunities to pass the typing test on the day of their appointment. You must keep your scheduled appointment. Only those candidates who pass the typing test will be placed on the eligible list.
The following candidates are not required to take the County typing test: 1) Those candidates who currently hold or have held a typing position in the service of the County of Los Angeles, or 2) Those candidates who have taken a Los Angeles County typing performance test at 40 net words per minute administered by a County Department.
Only certificates issued by a Los Angeles County Department, the Department of Human Resources or a LACERA approved agency will be accepted. Please contact LACERA, Human Resources, for a list of approved agencies.
ELIGIBLE INFORMATION: The names of candidates receiving a passing grade will be placed on the eligible register in the order of their score group for a period of six (6) months following the date of promulgation.
COMPLETING YOUR APPLICATION: The acceptance of an employment application depends upon whether or not an applicant has provided adequate information that demonstrates meeting the Requirements for the position as stated above. Please complete the application and supplemental questionnaire thoroughly and completely.
In addition, please attach a resume and cover letter detailing your experience as it relates to the position.
Resumes will not be accepted in lieu of the completed application.
In the space provided for education, include the names and addresses of schools attended, and number of credits, degree, and/or certificate(s) earned.
In order to receive credit for any certification, college course work, or college degree, such as an Associate, Bachelor, Master, Doctorate degree, or for completion of a certificate program, you must include a legible copy of the official diploma, official and/or unofficial transcripts, or an official letter from the accredited institution which shows the area of specialization or official certificate(s) with your application.
Applicants must provide the appropriate attachments during application submission, email the documentation to email@example.com , or fax a photocopy of the required documents to (626) 564-6699 within five (5) business days of filing On-line. Please include the examination title and number on the documentation.
Failure to provide the appropriate documentation may result in your application being rejected as incomplete and will be removed from consideration.
For each job held, provide the name and address of your employer, your job titles, beginning and ending dates, description of work performed, salary earned, and reason for leaving.
Part-time experience will be evaluated on the basis of its fractional equivalent of a 40-hour workweek. All required work experience must be paid.
If you have had more than ten (10) years with one employer, please list each job title and/or area of assignment separately to demonstrate your experience in various assignments/occupational areas.
Applications submitted without the completed supplemental questionnaire will be rejected as incomplete.
Failure to provide all the information will result in your application being removed from consideration. This position may require working evenings, weekends, and holidays.
All information supplied by applicants is subject to verification. Applications may be rejected at any stage of the examination process.
Applications must be submitted online. Applicants can check the status of their applications at anytime by logging into their account on www.governmentjobs.com
TO APPLY ONLINE GO TO: www.lacera.com and click on the Careers link.
COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.
Faxed or emailed applications will not be accepted.
Candidate(s) who complete examination testing with acceptable results will be considered by the Department hiring authority. Prior to an employment offer, a comprehensive background investigation is conducted, which may include verification of experience, education, credit history, and fingerprinting through the California Department of Justice. A job related pre-placement medical exam will be conducted upon issuance of a conditional offer of employment.
DISABILITY ACCOMMODATION: Pursuant to the Americans with Disabilities Act, if you require material in an alternate format or are an individual requesting reasonable accommodations in the examination process (e.g. assistance in applying for a position, special testing arrangements for readers, or interpreters,) please provide advanced notice of your needs, at least 72 hours, to John Nogales, coordinator of persons with disabilities, at (626) 564-6000 extension 4397. Hearing impaired applicants with TDD equipment may leave typewritten messages at (800) 899-4099.
RECORD OF CONVICTIONS: A full disclosure of all convictions is required. Failure to disclose convictions will result in disqualification. Not all convictions constitute an automatic bar to employment. Factors such as your age at the time of the offense(s), and the recency of offense(s) will be taken into account, as well as the relationship between the offense(s) and the job(s) for which you apply. However, any applicant for County employment who has been convicted of workers' compensation fraud is automatically barred from employment with the County of Los Angeles (County Code Section 5.12.110). ANY CONVICTIONS OR COURT RECORDS WHICH ARE EXEMPTED BY A VALID COURT ORDER DO NOT HAVE TO BE INCLUDED.
SOCIAL SECURITY ACT OF 2004: Section 419 (c) of Public Law 108-203, the Social Security Protection Act of 2004, requires State and local government employers to disclose the effect of the Windfall Elimination Provision and the Government Pension Offset Provision to employees hired on or after January 1, 2005, in jobs not covered by Social Security. The County of Los Angeles does not participate in the Social Security System. All newly hired County of Los Angeles employees must sign a statement (Form SSA-1945) prior to the start of employment indicating that they are aware of a possible reduction in their future Social Security benefit entitlement. For more information on Social Security and about each provision, you may visit the website http://www.socialsecurity.gov , or call toll free 1-800-772-1213. Persons who are deaf or hard of hearing may call the TTY number 1-800-325-0778 or contact a local Social Security office.
LOS ANGELES COUNTY CHILD SUPPORT COMPLIANCE PROGRAM: In an effort to improve compliance with court-ordered child, family and spousal obligations, certain employment and identification information (e.g., name, address, Social Security Number and date of hire) is regularly reported to the State Directory of New Hires, which may assist in locating persons who owe these obligations. Family Code Section 17512 permits, under certain circumstances, for additional employment and identifying information to be requested. Applicants will not be disqualified from employment based on this information.
Veteran's Preference Credit of 10 points will be added to the final passing grade in any open competitive examination if you are an honorably discharge veteran who served in the Armed Forces of the United States:
a. During a declared war; or
b. During the period April 28, 1952 through July 1, 1955; or
c. For more than 180 consecutive days, other than for
training, any part of which occurred after January 31
1955, and before October 15, 1976; or
d. In a campaign or expedition for which a campaign medal
or expeditionary medal has been authorized and
This also applies to the spouse of such person who, while engaged in such service was wounded, disabled or crippled and thereby permanently prevented from engaging in any remunerative occupation, and also to the widow or widower of any such person who died or was killed while in such service. A DD214, Certificate of Discharge or Separation from Active Duty, or other official documents issued by the branch of service are required as verification of eligibility for Veterans' preference. If you are unable to provide any documentation at the time of filing, the 10 points will be withheld until such time as it is provided.
EMPLOYMENT ELIGIBILITY INFORMATION:
Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States. Immigration law provides that all persons hired after November 6, 1986, are required to present original documents to the County, within three (3) business days of hiring, which show satisfactory proof of: 1) identity and 2) U.S. employment eligibility.
LACERA - 12 months ago