Title: Senior SecretaryLocation: Springfield, VA Reports to: GRS On-Site SupervisorFLSA Status: ExemptJob Summary: Provides day to day support to one or more senior NGA management officials and/or offices. Applie|
s judgment and initiative to determine the approach or action to take in both routine and non-routine situations. Interprets and adapts guidelines, including unwritten policies, precedents and practices which are not always completely applicable to changing situations.
Maintain office calendars
Based on knowledge of the supervisor views, prepare correspondence on own initiative about administrative matters and general office policies for supervisor's approval.
Anticipates and prepares materials needed by the supervisor for conferences, correspondence, appointments, meeting, telephone calls, etc., and informs supervisor on matters to be considered.
Read publications, regulations and directives and takes actions or refers those that are important to the supervisor and staff.
Prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence and other
offices, etc. under general directions.
Advises secretaries in subordinate offices on new procedures; requests information needed from the subordinate offices for periodic or special conference, reports, inquiries, etc. Shifts clerical staff to accommodate workload needs.
8+ years experience in administrative role or related profession
Demonstrated knowledge of government best business practices
Excellent oral and written communications skills
Expert understanding of Microsoft Office (Outlook scheduling, advanced Word editing, Excel spreadsheet and PowerPoint briefing slide development)
Ability to multitask and deliver quality products within specified timelines
Active TS/SCI security clearance
Minimum 3 years experience in Defense Travel System (DTS)
Minimum 3 years experience in Defense Civilian Pay System (DCPS)
Minimum 1 years experience in PeopleSoft
Degree in Administration or Training in specific area i.e. DTS/DCPS/PeopleSoft/DPAS) is equivalent to 2 years experience.
GRS is a management consulting company to government and business that offers great career opportunities and a comprehensive slate of employee benefits to our employees including medical, dental, short/long term disability, life insurance and a retirement plan. To learn more about GRS visit www.grsco.com. GRS is an equal opportunity employer and we are proud of our diverse environment; EOE, M/F/D/V.