Senior Staff Assistant
City of Fort Myers, FL - Fort Myers, FL

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Under the general direction of the designated supervisor, responsible for providing an advanced level of administrative/clerical support for the City’s various divisions and departments. This job has no supervisory responsibilities.

Perform all daily clerical functions, including telephone and receptionist duties, transcribe and produce minutes. Compose, type, and distribute correspondence as required; organize and maintain filing system. May prepare department specific reports; maintain department databases, as needed. May participate in preparation of the City’s annual budget including data entry, data collections and report preparation. Research and review data for special projects as assigned by the department. Assist with the department procurement; maintain operational efficiency of the office equipment, schedule meetings and process employee timesheets. May handle incoming and outgoing mail, including postage equipment. May handle petty cash disbursements and reconciliation of petty cash reports for reimbursement. Performs other duties as assigned.

Minimum Requirements:
High School diploma or GED. Three years experience in administrative and clerical duties or related work ; or an equivalent combination of education, experience, and/or training that provides the required knowledge, skills, and abilities. Must possess a valid Florida Driver’s License with an acceptable driving record. Must be able to type a minimum of 45 c.w.p.m. and achieve 63% accuracy on the grammar test. Proficient in the use of word processing, spreadsheet, database and presentation software. Able to operate necessary equipment, including computer, printer, copier, facsimile machine, and calculator.

Supplemental Information:
Tasks involve sitting, standing, walking, kneeling, bending, crouching, reaching and performing other physical requirements commensurate with demands of the position. Manual dexterity to operate equipment in performance of duties. Must have good vision (corrective lenses acceptable); must be able to hear (hearing aids acceptable); must be able to speak (express or exchange of information by means of spoken words). May occasionally lift and/or carry/move up to 10 pounds. Contact with internal and external customers, vendors, outside agencies and the general public. DISCLAIMER: The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required and shall not be construed as a declaration of the specific duties, responsibilities and qualifications required of employees assigned to this classification.