Vincennes University is seeking applicants Site Director. This is a part time support staff position without benefits located in El Centro, CA.
PRIMARY FUNCTION: Provide comprehensive leadership and management of Vincennes University’s academic program located at the Naval Air Facility El Centro Site.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Oversee counseling, advising, and preparation of an approximate annual head count of 100 students.
Ascertain appropriate modes of instruction: on-site classes, distance learning courses or college level testing, in accordance with student needs and availability of faculty.
2 Resolve student academic issues within University policies and procedures.
3 Counsel students (via phone, mail, e-mail or in-person) about educational options and their academic status with Vincennes University.
Supervise an adjunct faculty pool of approximately 7 individuals and provide leadership and support for one part-time academic advisor.
Identify and recruit qualified adjunct faculty and submit required documentation necessary for hiring.
Familiarize new faculty/staff on University procedures and standards.
Supervise faculty compliance with academic schedules and contact-hour requirements.
Ensure regular faculty/staff evaluations are performed per University policy.
Ensure faculty is supplied with appropriate course plans, textbooks, and other instructional resources.
Schedule periodic faculty/staff development workshops.
C. Academic Planning and Support
Prepare annual course schedule consistent with student needs, faculty availability, and economic necessity.
Ensure timely availability of textbooks and other instructional supplies essential to scheduled courses.
Resolve classroom and equipment availability and other administrative details with base personnel.
Ensure timely completion student registrations, evaluation packages, grade reports, student account collections, class roster reconciliation, as well as checklists and reports for the monitoring of these activities.
Ensure timely and accurate certification of tuition assistance, veterans' educational benefits, and/or financial aid, including the submission of any supporting documentation to the proper authority.
Prohibit current term registration of any student with prior term Account Receivable balance until full payment is received.
Maintain student academic files and records in accordance with the Federal Education Rights and Privacy Act (FERPA).
Manage student accounts receivable to include student payments, tuition assistance, payment plans, VA benefits and financial aid payments.
Submit reports and administrative correspondence in accordance with University deadlines.
Coordinate with various Military Educational/College Offices, applicable state approving agencies, and Veteran's Administration offices as necessary.
Continually improve program effectiveness and Vincennes University’s service to students and the military.
Travel as necessary to effectively recruit and retain students and/or represent the University at education fairs, other MEP site locations, and military installations as well as law enforcement agencies.
Responsible for the selection, training, and supervision of all site employees and adjunct faculty.
Accountable for timely and accurate processing all University paperwork affecting site personnel.
Timely submission of payroll notification for all eligible site personnel within defined deadlines to main campus office.
Safeguard University assets, to include physical property, inventory (textbooks, equipment, etc.), academic support materials and University funds.
Collect and deposit tuition and fees in a timely manor and reconcile returned checks.
Monitor and control site's fiscal year budget of approximately $80,000.00 under the supervision of the Western Regional Director and Director of Military Education.
Process budgeted expenses according to established University policies and procedures.
Supervise invoicing and collection of all tuition and fees in accordance with University policies and procedures.
Prevent uncollectible debt by ensuring all collections are within current term.
Responsible for all aspects of marketing and public relations functions at the site.
Responsible for ensuring that projected growth is in line with the goal set by the MEP Director.
Other duties as assigned by the Western Regional Director.
SUPERVISORY RESPONSIBILITIES: Provide leadership and guidance for the successful operation of the Vincennes University Military Education Program i.
POLICY FORMATION: Follow applicable University academic, advising, and administrative policies.
POLICY INTERPRETATION: University Manual, Business Office Policy, Dean of Extended Studies, and Director of the Military Education Program.
Bachelor’s degree required.
Prior experience in academic advising at the community college level or higher.
Experience in directing and motivating staff in a busy office environment.
Ability to maintain orderly work environment; overall excellent organizational skills.
Experience with the structure and function of academic advising.
Quick learners, ability to mentally organize, create solutions “on the spot” as well as long-term.
Experience working with diverse clientele of military personnel and civilian students.
Proficient in Windows XP environment, Internet applications, Microsoft Office 2000, and Vincennes University Banner system.
Understanding of Vincennes University academic policies, degree requirements and knowledge of requirements for degree completion.
LANGUAGE SKILLS: Professional well modulated voice, neat & clean in appearance.
MATHEMATICAL SKILLS: College level – appropriate to managing a military academic site.
REASONING SKILLS: Skills appropriate to dealing with student academic needs and advising
INTERPERSONAL SKILLS: Friendly, outgoing, respectful attitude. Ability to be punctual, good work attendance, meet deadlines. Excellent oral & written communication skills.
PHYSICAL DEMANDS: Normal physical demands for successful work in a fast-paced office environment.
POLICY FORMULATION: Consult with the Western Regional Director and or the MEP Director to implement improvements in the day-to-day operation and academic standards of the MEP Naval Air Facility El Centro, CA site location.
VU is committed to diversity in the college community.
Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to firstname.lastname@example.org. Resumes will be accepted until the position is filled and interviews may be held concurrently with the advertising period.