Society Director, ASES
American Academy of Orthopaedic Surgeons 5 reviews - Rosemont, IL

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Society Director, Association of Shoulder and Elbow Surgeons

Support the mission and vision of the Society, as expressed through the Society’s bylaws, policies, positions, resolutions, strategic plans, and actions of the Society’s leadership.

Work with leadership in the formulation, promotion, and enforcement of all policies and positions.

With leadership, develop strategic plans; develop and implement operating plans to achieve goals outlined in the strategic plans. Oversee the development, implementation, and evaluation of programs and services that support the mission. Ensure outcomes are on time and within budget.

Provide administrative support and guidance to leadership.

Guide and support the Board of Directors. Ensure the Board is fully informed on the condition of the Society’s operations and all important factors influencing it, including developments in programs, membership, and partnerships.

Create the agendas with leadership input; arrange and communicate the meetings; develop and oversee the distribution of the agenda materials; draft, distribute, and archive meeting minutes/ official business; ensure follow-up on all action items.

Conduct board leadership development through orientations and networking to ensure the Board is fulfilling its governance and fiduciary responsibilities; work with leadership to identify potential leaders.

Develop and present appropriate reports at each board meeting; develop and maintain effective communications and relations with leadership.

Ensure all committees and task forces are meeting objectives; provide guidance as necessary.

Meet with the President as needed to review new and ongoing projects and initiatives.

Provide organization oversight and support.

Ensure Society complies with state and federal regulations and that appropriate legal documents are filed on time with respective governing entities; maintain appropriate insurance coverage. Manage legal issues as warranted, with leadership knowledge.

Assure an overall efficient society with appropriate stability through the development and implementation of standards, controls, systems, procedures, and regular evaluations.

Manage the financial health and stability of the Society; provide for proper and transparent fiscal record keeping; draft and propose annual operating budget, annual meeting budget, research budget, and other relevant budgets; meet financial goals. Ensure quality programs are conducted in a cost effective manner, minimize expenses, collect accounts receivable and use funds and assets in the Society’s best interests.

Create and/or direct the creation of necessary manuals (i.e. board, policy, processing, etc.); ensure timeliness.

Manage staff assigned to Society’s account to ensure efficient and effective management team. Train staff, assign projects and tasks, and ensure staff is able to execute all policies, programs, and initiatives. Conduct performance reviews, counsel, and guide staff to attain performance goals.

Foster excellent member service and program management.

Direct quality member/constituent programming.

Oversee the development of all logistical and operational elements of scientific and leadership meetings and courses, including financials, site selection, contract negotiations, program management, volunteer management, marketing, compliance with ACCME regulations, on-site management, and follow-up.

Ensure meetings and programs are produced on time, within budget, and meet goals.

Direct the creation, production, and distribution of prospective, new, and renewing membership communications, solicitations, and documents. Oversee the management of the membership database.

Assist the Board in monitoring and ensuring the Society is relevant to its members by assessing member needs and forecasting changing attitudes.

Oversee the process related to research grant applications. Manage survey creation, data collection, distribution, and analysis.

Collaborate with the leadership to maintain fundraising activities; seek and implement new opportunities; manage all aspects of industry grant procurement, communications, distribution, and reporting. Prepare budget and grant history reports to determine grant request goal levels.

Ensure implementation of all policies and procedures for the annual Fellowship Match.

Work with the leadership to identify new member programs, products, and services and implement. Provide progress and evaluation reports routinely.

Manage communications to members, nonmember constituents, and to the public.

Direct and ensure appropriate and timely response to members, prospective members, the public, and other constituents’ inquiries. Manage Society correspondence as appropriate.

Ensure the Web site is maintained, timely, and user-friendly.

Build awareness within the orthopaedic community of the Society’s attributes, knowledge, and available resources; promote the professionalism and expertise of the Society to relevant audiences.

Produce an annual report.

Strengthen cooperative relationships with leaders, staff, and members of the AAOS, other organizations, the government, and industry. Identify collaborative opportunities; create and manage as appropriate.

Approximately 15 days per year, plus evening conference calls.

At least seven years of progressive association management experience that includes strategic planning, financial management, communications management, membership management, meetings management, and volunteer development and management. At least three years of successful supervisory experience.

Excellent member service mentality and delivery; effective verbal and written communications; strong organization and interpersonal skills. Ability to identify, analyze, and evaluate situations and issues important to the industry and Society.

Ability to problem solve and to think proactively. Ability to lead and support management team effectively. Ability to collaborate within and across societies, teams, and departments in order to achieve society, department, and organization goals.

Undergraduate degree

Must excel in a fast-paced, team-oriented environment. Cooperative, supportive, and “can do” attitude is crucial to success. This person must maintain high professional standards of integrity, dependability, ethics, and commitment to the goals of the assigned client, the department, and the AAOS.

CAE and/or IOM designations

Experience with Personify.

Interested candidates should forward a resume with cover letter and salary requirements to: American Academy of Orthopaedic Surgeons, Attn: HR/ASES, 6300 N. River Rd, Suite 400, Rosemont, IL 60018. Or fax: (847) 823-1288. Or email :

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