Special Events Coordinator
Denver Zoo - Denver, CO

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Organization: Denver Zoo
(AZA Member)

Location: Denver, CO, Country
Job or Internship: Job
At Denver Zoo, our mission is to secure a better world for animals through human understanding. We are a respected leader in animal care and exhibition, conservation programs, scientific study, environmental education and public service.

This full-time position plays an important role in Denver Zoo’s institutional events team by helping plan, organize and coordinate more than 65 zoo-wide events to meet a variety of institutional goals. These events include both internal and external events and are developed to reach various audiences.

Essential Functions:
  • Assists the institutional events team in developing new events while maintaining a successful calendar of current events.
  • Coordinates event planning meetings with internal and external audiences to identify event objectives and goals.
  • Determines and revises event layouts and schedule event space.
  • Organizes event details by maintaining detailed event summaries.
  • Conducts research, gathers information and identifies resources on each project to achieve quality event productions.
  • Obtains necessary internal event approvals through the submission of appropriate request forms to insure appropriate communication and animal safety.
  • Schedules and coordinates appropriate staff and volunteers for events.
  • Manages day of event production and logistics.
  • Maintains event budget spreadsheets including tracking revenue and expense line items.
  • Maintains accurate event attendance and revenue records for each zoo event
  • Collects comments and feedback from multiple audiences and prepare post event evaluation documents.
  • Coordinates event set up and tear down.
Additional Responsibilities:
  • Maintains a flexible work schedule, including some Saturday, Sundays and evenings.
  • Provides back up assistance for press events and corporate rentals.
  • Performs animal demonstrations for offsite festivals and special events.
  • Has some knowledge on all Marketing Department programs and activities to answer any zoo staff and/or general public questions about events, public relations, marketing, and corporate rentals.
  • Assists with preparing annual budget and yearly goals for the events team.
  • Performs various tasks as assigned.
  • Bachelor’s degree in marketing, event management, journalism, communications, or related fields or a combination of education and job-related experience
  • 3-5 years successful experience in event management and planning.
  • Strong analytical thinking, problem solving skills and communications skills (both written and oral) with attention to detail.
  • Proven ability to successfully handle multiple projects and meet critical deadlines.
  • Respect for confidentiality.
  • Creativity and innovative thinking.
  • On-call responsibilities and availability necessary including the ability to work evenings, weekends, and some holidays.
  • Experience in management of support staff and volunteers.
  • Ability to handle multiple projects at one time.
  • Strong organizational skills.
  • Computer proficient in Excel, Microsoft Word and internet research.
  • Excellent customer services skills.
  • Ability to lift 30 pounds on a regular basis.
  • Ability to work as a productive member of a team.
Please apply online at http://denverzoo.iapplicants.com/searchjobs.php

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