Special Projects Coordinator
Ad Sales - New York, NY

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Support President with coordination of Sponsorship Events
-Organize publicity of event; including the creation and printing of advertisements
-Create and Manage RSVPs, invite lists and seat allocations
-Send out communication and invites to Leadership and/or Clients
-Work with Senior Leadership to ensure all tables are filled for each event
  • Maintenance of Premium Closets, included but not limited to:
    -Work with senior leaders to order Premiums as needed
    -Manage and Track all incoming and outgoing inventory, which includes the creation of a tracking device
    -Ensure that an appropriate amount of inventory is available at all times
  • Coordinate lunch and dinner catering during Upfront season
  • Retain and continuously update all client and key contact information and research, order and send gifts as appropriate for key events.
  • Liaison with Corporate Events team on various off-site events and meetings
  • Provide backup Executive Assistant coverage to President (including: phones, filing, travel, calendars, etc.)
  • Other tasks and projects as assigned


  • Qualifications/Requirements
    BASIC QUALIFICATIONS:

  • Must have experience/skills combination of Executive Assistant, Event Planning, Personal Assistant and Client Services background within a professional office environment
  • Attention to detail and ability to work in a fast paced sales environment
  • Ability to multi-task and meet deadlines
  • Extremely organized and intuitive
  • NYC Savvy
  • Must adhere to confidentiality at all times
  • Polished and professional demeanor at all times
  • Ability to work independently with little direction

    ELIGIBILITY REQUIREMENTS:

  • Interested candidates must submit resume/CV through the www.nbcunicareers.com site
  • Must be willing to work in New York City, NY
  • Ability to work Overtime with short notice
  • Must be willing to submit to background investigation
  • Must have unrestricted work authorization to work in the United States
  • Must be 18 years or older


  • Apply to job S

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