Sponsored Programs Coordinator
University of Delaware - Newark, DE

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Sponsored Programs Coordinator – College of Engineering, Business Office

Deadline: December 3, 2012

Pay Grade: 28E

Provide in-depth support of pre-award processing including close communication with the PI; review the solicitation information and sponsor requirements to guide the process including observation of potentially difficult clauses, match requirements, etc; recommend budget, certifications, effort committed and matching funds requests; interface with subcontract participants, where applicable, to ensure subcontract proposal inputs are completed; verify accuracy prior to submission to the University Research Office. Create, collect and review complex proposal information including budget justification, certifications, and completed budget. Recommend matching funds sources and advise PI on optimal use of resources

Act as liaison between faculty member and Research Office on all proposal matters

In collaboration with the PI, develop competitive proposals and assist in securing independent funding for projects. Ensure accurate completion and approval of proposal package to the sponsor. Review and make suggestions for Award Document for restrictions, reports and anything specific to the award. Collect and analyze data in preparation for monthly reports for distribution to PI. Meet with PI regularly (preferably monthly) to review post award activity projections and pending proposals. Analyze financial data to provide relevant expenditure projections with regularity; Process budget revision and no-cost extension requests. Facilitate the creation of Technology Control Plans and educate faculty/researchers on importance of adherence for compliance as required. Process labor allocation module (LAM) updates as needed. Prepare subcontracting plans as required and submit periodic subcontracting plan reports. Review effort reporting, cost share/match documentation, and verify F&A and other expenditures. Facilitate award management: monitoring all expenditures including grad students, summer pay for researchers, etc. Anticipate spending, payroll obligations and analyze scenarios in changing financial projects. Review reconciled statements for compliance in areas of unallowable charges and prepare journal voucher adjustments as needed. Review and approve financial webforms for transactions such as purchase requisitions, user fee allocations, bi-weekly pay, match and named professor funding, faculty summer salary contracts and other similar forms. Oversee multiple grant budgets; prepare and review monthly internal financial reporting and monthly/quarterly sponsor reporting. Oversee close-out process ensuring compliant expenditures, completion of technical, annual and other sponsor-required reports. Ensure that all required documentation is provided to the University Research Office. Review equipment expenditures; ensure that fabrication expenses are tracked and that capitalization occurs. Assist in complying with audit requests from the Research Office and University and outside auditing organizations. Perform miscellaneous job-related duties as assigned

Bachelor's degree in Business Administration, Accounting, Finance or a related field with two years job-related experience. Associate's degree with coursework in Business Administration, Accounting, Finance or related field and five years of experience and/or demonstrated commitment towards attainment of additional educational requirements and at least five years of job-related experience may be considered as substitute for required education. Certified (or demonstrated commitment towards attainment of certification) in a nationally recognized professional research certification program. Ability to work in a cross-functional, agile, collaborative team. Skill in budget preparation and management of contracts and grants.

Demonstrated ability to use advance techniques in spreadsheet and database management (Excel/Access), preferably experience with PeopleSoft and various sponsor databases Query writing and report generations using a variety of data sources. Experience with UD Financials, Cognos Report Studio (Reportnet) preferred. Ability to analyze budgetary expenditures for compliance with approved policies and procedures. Experience with PeopleSoft grants suite preferred. Working knowledge of OMB Circulars A-21, A-110, A-133 and other pertinent external regulations preferred. Ability to interpret, adapt and apply guidelines and procedures.

Experience with financial and budget planning. Ability to work independently, strong organizational skills and attention to detail. Ability to handle multiple tasks simultaneously.

Ability to interact well with people of all ages and diverse backgrounds. Ability to gather and analyze statistical data and generate ad-hoc reports that are meaningful and understandable to those not familiar with the data being reported.

How To Apply

When applying please submit a one-page cover letter and your resume as one document. Also, please remember to provide names, addresses and telephone number of at least three references in the online application.

Equal Employment Opportunity

Employment offers will be conditioned upon successful completion of a criminal background check. A conviction will not necessarily exclude you from employment.

The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members and Women. The University's Notice of Non-Discrimination can be found at


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