Sr Administrative Assistant, Program Office
Novartis - United States

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Responsible for providing administrative and project management support to Global Head of Project Management Office (PMO) and PMO staff located in Cambridge.

Major Accountabilities:
Providing general administrative support to Head of PMO and PMO staff, such as:
• arranging meetings and scheduling appointments
• organizing travel plans for PMO staff
• preparing expense reports
• managing office supplies
• designing and updating SharePoint site and websites
• maintaining working knowledge of relevant Novartis policies and procedures; may act as a source of information on organizational policies and procedures.
• setting up and managing filing system as appropriate (e.g., contracts, in-voices, purchase orders etc.)
• ordering food
Providing project management support as appropriate, such as:
• supporting PMO in monthly project reporting and meeting minutes
Minimum requirements
Education (minimum/desirable):
Associate’s or Bachelor’s degree and at least 3 years’ experience as an administrative assistant.
• written and spoken English
Relevant Experiences
• Excellent interpersonal and communication skills to work in a professional manner with people, both internal and external, across several management levels;
• Project Management experience desirable.
• Be able to work independently and contribute as an effective team member; be able to handle several projects in parallel;
• Be proactive in anticipating needs and thinking beyond the guidelines provided; be self-motivated and a fast learner;
• Must have sound judgment; be well-organized with a strong emphasis on attention to detail; accuracy and adherence to deadlines in a fast-paced environment is essential.
• Follow through on expectations, with minimal supervision.
• Strong competency with Microsoft Office (Word, Excel,) in a PC/Windows environment and experience with databases. Knowledge of Outlook, Sharepoint, and PowerPoint a plus.

About this company
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Novartis AG, incorporated on February 29, 1996, is a Switzerland-based holding that, through its subsidiaries, is engaged in the research,...