Sr. Administrative Assistant
Accurate Background, Inc. - Irvine, CA

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Accurate Background, Inc. provides customized background screening, drug testing, and I-9 solutions through innovative, web-based technology. An industry leader trusted by organizations worldwide, we offer superior, quality products to meet the needs of human resource and loss prevention professionals. Far from a one-size-fits-all solution, we create a background screening program for each client based on their specific hiring process. Currently integrated with Oracle Taleo, Kenexa, PeopleSoft, and iCIMS, Accurate Background is HR-XML Compliant to seamlessly interface with the HR technology of your choice.

We offer scalability while maintaining our commitment to integrity, accuracy and timely results and will give you the tools to make safer hiring decisions through comprehensive reports, interactive compliance services and intuitive, easy-to-use technology.

Accurate Background is growing our Human Resources team! If you are a seasoned Administrative Assistant with excellent judgment, exceptional communication skills, strong customer service, professionalism and discretion - this is the opportunity for you!


Responsibilities Include:
•Provides day-to-day administrative support for HR and Marketing
•Assist in development of Human Resources communication material
•Oversee the coordination of building space allocation and layout (back-up)
•Manipulates and presents data at advanced levels in Excel for analysis purposes
•Provides back-up support to the Receptionist, covering rest and meal breaks on a daily basis, also provides coverage for the Associate HR Generalist when needed
•Initiates pre-employment screening process for candidates
•Prepares offer letters and new hire packets to be sent to new hires
•Enters new hire information into the HRIS system
•Responsible for employee on-boarding
•Coordination of employee events.
•Assists the marketing department with administrative support tasks
•Collection of employee status change forms, termination paperwork and processes information into HR system (back-up)
•Coordinates travel arrangement for senior management


This position requires strong MS Office skills, including Word & Excel. The ability to articulate verbally and in writing to all levels of employees while maintaining strict confidentiality is imperative.

Education & Experience:
•BS in HR, Marketing or other related field preferred.
•2 - 4 years of Administrative Assistant experience

•Advanced skills in the use of Microsoft Excel (Pivot Tables, VLookUp, Macros.) Proficient in other Microsoft Office products.
•Excellent problem solving, analytical, and time management skills.
•Good planning, organizational skills are necessary for meeting deadlines.
•Ability to lift approximately 15-20 lbs.

•Excellent communication skills
•Self-motivated, able to work in a team environment
•Problem solver with ability to multi-task and prioritize
•Strong interpersonal and customer relations skills
•Exceptional organizational and computer skills

Company Benefits:

Competitive compensation
Comprehensive medical, dental and vision benefits
Supplemental benefit options
Generous Paid Time Off
401(k) Plan

The above statements are intended to describe the general nature and level of work being performed by the people assigned to this task. They are not intended to be construed as an exhaustive list of all job responsibilities.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or other status protected by applicable law.

Accurate Background, Inc. - 23 months ago - save job
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