Sr. Administrative Assistant
Life Technologies - Madison, WI

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Making Life Even Better.
When it comes to the vision of shaping discovery and improving life, no other company can match the breadth of products and services in the life sciences field to meet this vision than Life Technologies. Created through the combination of biotechnology leaders Applied Biosystems and Invitrogen, Life Technologies’ systems, consumables and services enable researchers to accelerate scientific exploration, driving to discoveries and developments that improve the human condition and the world around us. Our customers do their work across the biological spectrum, working to advance personalized medicine, regenerative science, molecular diagnostics, agricultural and environmental research, and 21st century forensics. With historical sales of approximately $3.5 billion, a presence in more than 100 countries, and a rapidly growing intellectual property estate of over 3,600 patents and exclusive licenses, we are poised to truly shape the world of science. Join a team of more than 9,500 employees around the world who are engaged, curious, insightful, responsible and driven to make life even better.

Position Objective
To provide high level administrative support functions for leaders and the employees of the Madison site ensuring efficient office operations and overall working environment.
Essential Functions

Provide assistance to a site by performing various administrative support functions to ensure efficient office operations.

Perform word processing and desktop publishing to include presentations, reports, spreadsheets and graphs; transcribe information of a technical, confidential and/or sensitive nature; may be required to take meeting and/or conference call minutes.

Draft, review and/or edit written material to ensure accuracy, neatness, correct punctuation and grammar; recommend changes to improve readability and clarity.

Research, compile, summarize, and analyze information to formulate correspondence and respond to various inquiries from internal and external customers.

Utilize site or company personnel to gather information to prepare reports.

Screen mail and callers, respond to and route inquiries to appropriate personnel as necessary; determine importance and priority of various issues and determine what major issues should be brought to the attention of the site head and/or site members.

Coordinate, assist in planning, prepare agenda and monitor meetings; maintain calendar(s) and travel requests.

Handle highly confidential, sensitive and/or critical information, files, records and reports.

Actively promote and ensure clear communication within the site and facilitate inter-departmental communication.

Actively engage in the planning and execution of various site-wide employee functions/events.

Manage and coordinate projects and programs to ensure high quality end results within given timeframe.

May be required to perform other related duties as required and/or assigned. Nature and Scope:
Excellent written and oral communication skills are required. Must be able to interface effectively within all levels of the organization. Requires a thorough knowledge of corporate operations. Considerable independent judgment and initiative are required in resolving problems and making recommendations. Accuracy is required in performing all functions of this position. Must demonstrate judgment, tact and diplomacy in dealing with internal and external customers as well the ability to handle highly confidential and proprietary information. Initiative and organization skills are extremely valuable to ensure a smooth office operation. Must possess self-motivation, enthusiasm, a positive attitude and perform as a team player. May recommend methods and procedures on new assignments.

Education:
Associates degree in business or similar discipline, or the equivalent knowledge and experience required.

Experience:
Requires a minimum of three years of related administrative experience. Successful experience working with senior level management is also required. Must demonstrate competency in computer skills and software application proficiency.

Contacts:
Has contact with most levels of company employees, as well as internal and external customers.

About this company
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Life Technologies is a global biotechnology tools company providing premier systems, consumables, and services for scientific researchers...