Sr. Contracts Specialist I
ALON - Washington, DC

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Sr. Contract Specialist I (3177)
Posted On: Thursday, January 24, 2013
Job Title: Sr. Contract Specialist I
Position Description: The duties and responsibilities for the Senior Contract Specialist I include, but are not limited to, the following:
1. Serves as a point of contact for program officials on acquisition and administrative matters affecting major procurement of supplies and services using source selection procedures; the evaluation of contract price proposals; and the administration or termination and closeout of major contracts. Provides authoritative recommendations to improve procurement operations and customer service.
2. Coordinates contract administration activities for long-term, extensive technical service contracts. Contract types vary with the complexity of the acquisition and the best interests of the government, ranging from Firm-Fixed-Price through Fixed-Price-Incentive and Fixed-Price-Award fee. The contract specialist monitors contractor’s performance, approval of progress payments, reviewing and providing recommendations on contractor proposals resulting from change orders, scheduling, problems that have arisen and proposed solutions, verification of deliveries, and similar activities; interprets contract provisions for contractors and for agency officials, and provides appropriate advice and guidance; and conducts in-depth analyses of contractors’ financial and management systems and facilities for ability to perform and for compliance with Government or contractual requirements.
3. Negotiates complex modifications to contracts. Decisions are based on in-depth analysis of alternatives and knowledge of the unique capabilities and characteristics of the assigned contractors, and require resolution of incomplete or conflicting technical and contractor data. In determining a negotiation position, the contract specialist must reconcile differences between the reports of different technical specialists.
4. Utilizes in-depth price/cost analysis techniques involving many different and unrelated factors and processes where there may be little historical cost data or precedent. Responsible for supporting the development of cost-related sections of complex solicitation documents, analyzing cost and price data, labor and material cost, etc.
5. Supports the development of budgets for planned procurements. Analyzes and evaluates cost-related areas of complex solicitations for pricing structure and instruction to offerors. Analyzes and evaluates contractor price/cost proposals for new procurements, changes, follow-on procurements, etc., which may result in new contracts or the issuance of modifications or the termination of existing contracts.
6. Leads negotiations and serves as a primary cost/price negotiator. Conducts detailed studies of contractor’s management, operational and financial policies in order to determine capability to perform contract. Evaluates the contractor’s financial status and profit and loss statement, balance sheets, and other financial data.
7. Coordinates the extension of periods of performance, resolves delivery and acceptance disputes, approves partial payments and final payments, and performs closeout or any necessary contract cancellations due to non-performance by the contractor or for the convenience of the government. Prepares responses to protests.
8. Ensures that all appropriate steps have been taken to safeguard the interests of the agency, and that all requirements of law, executive orders, regulations and other applicable procedures have been met.
9. Manages complex, sensitive and important procurement programs and initiatives that serve as a guide for other agency procurement activities.
10. Assists customers in developing statements of work and procurement strategy; and, develops evaluation plans, pricing methodologies, and major contract administration.
11. Award and administer assistance agreements

Required Qualifications for Senior Contract Specialist I

1. Experience: Required - Ten (10) or more years of directly related experience in federal contracting. At least two (2) years of these must be specialized experience equivalent to the federal government GS-13 grade level that has equipped the individual with the particular knowledge, skills and abilities listed below.

2. Training: DAWIA or FAC-C Level II certification or completion of the following courses or their equivalent:
  • CON 100 Shaping Smart Business Arrangements
  • CON 110 Mission Support Planning
  • CON 111 Mission Strategy Execution
  • CON 112 Mission Performance Assessment
  • CON 120 Mission Focused Contracting
  • CON 214 Business Decisions for Contracting
  • CON 215 Intermediate Contracting for Mission Support
  • CON 216 Legal Considerations in Contracting
  • CON 217 Cost Analysis and Negotiation Techniques
  • CON 218 Advanced Contracting for Mission Support
3. Knowledge, Skills and Abilities:
1. Mastery knowledge of contracting principles, laws, statues, Executive Orders, regulations and procedures applicable to pre-award and/or post-award actions sufficient to procure and/or administer contracts for a variety of specialized equipment, services, and/or construction, or to conduct studies of problem areas and develop standard methods and operating procedures.
2. Mastery of contracting methods and contract types which require specialized knowledge of Federal contract administration policy, procedures, techniques, and evaluation/control methods sufficient to coordinate and monitor prime and subcontractor performance on complex, long-term contracts.
3. Knowledge of business practices and market conditions applicable to program and technical requirements sufficient to evaluate such actions.
4. Knowledge of contracts and pre-and post-award contracting policies and procedures in order to plan, execute, and administer a group of contracts, and any subsequent contract modifications for propriety of acquisition method, contract type, and documentation
5. Knowledge of program and technical strategies and requirements in order to evaluate capabilities and performance and to provide technical advice to program offices and staff.
6. Skill in written and oral communications to present analysis and findings of performance reviews.
7. Skill in the use of negotiation techniques and the ability to meet and deal with representatives of the private sector and with Government experts or managers in order to procure extensive supplies, services, and equipment.
8. Potential ability to analyze difficult acquisition issues and identify alternative courses of action, modify standard contracting procedures and terms to solve a variety of contractual problems and effect streamlined acquisitions.

The ability to interact with co-workers and clients face to face and in meeting settings is required.

Education Requirements: High school diploma and Associates Degree or college credits totaling 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organizations and management.
Clearance Requirements: Candidates must pass a pre-employment background check. Public Trust is required.
Location: Washington DC
Travel Required: No Travel Required.
Equal Opportunity / Affirmative Action Employer

XLA was formed in April of 2012 from two distinct and exceptional companies, XL, Inc. and ALON, Inc. XLA has career opportunities for professionals interested in a vibrant, positive, and team-oriented workplace. All of our projects and corporate procedures are managed through our ISO 9001:2008 certified processes, and consistently deliver innovations and improvements. XLA provides program management, acquisition, finance, IT, and subject matter expert support to our many Federal and commercial clients. We are a Virginia corporation with offices in DC for easy access to support many of our customers. We also support customers throughout the US and the world. XLA is devoted delivering excellence, and that is shown in all that we are and all that we do.

XLA maintains a retention rate that is well above industry average, assuring continuity of support across our projects. To uphold our commitment to excellence, we make an investment in continuous training for our staff through our education reimbursement program and our in-house project management training program. More than 90% of our staff possesses Federal security clearances. Many of our staff members also possess industry certifications, such as Project Management Institute (PMI) Project Management Professional (PMP) and Information Technology Infrastructure Library (ITIL).

XLA is an equal opportunity employer committed to supporting family values, integrity in the workplace, and an entrepreneurial atmosphere.