Position Summary: The role of the Staff Accountant is to assist with the daily operations, monthly and fiscal close, and government reporting requirements for the Business & Finance Department.
Prepare monthly reconciliations and journal entries of various accounting activity inclusive of payroll activity, depreciation, prepaid expenses, banking and Inter-Company activity.
Maintain a journal entry listing and filing system
Prepare monthly Foundation investment reconciliations and journal entries.
Maintain capital and operating leases and schedule.
Record fixed asset activity and maintain Asset Keeper Software.
Monitor restricted fund and advance account activity.
Assist in the monthly and fiscal financial close.
Assist in fixed asset physical inventory and control over disposals and purchases.
Assist in preparation of cost reports for various funding sources including, but not limited to, NY State Education Department (SED), NYS Office of Mental Health (OMH) and NYS Office of Children and Family Services (OCFS).
Assist in the preparation and monitoring of the Agency’s Operating and Capital budgets.
Assist in the preparation as necessary of 990 and audit schedules.
Models and practices sensitivity, fair treatment, and acceptance of diversity in all interpersonal interactions.
Participates and contributes to program Quality Improvement process.
Utilize Agency phone and email systems following standard customer services protocol. This includes: answering the telephone in a timely and professional manner, directing calls appropriately and returning phone and email requests promptly. Demonstrate excellent phone etiquette and customer service skills. Also demonstrate knowledge of agency programs and services.
Must maintain and submit all of the required documents and comply with all aspects of the Vehicle Safety and Usage Policy.
Maintain positive working relationships with program staff and others within the agency.
Demonstrate strong interpersonal skills during interactions with internal and external customers.
Possess reliable transportation to attend meetings within the organization and in the community.
Other duties as assigned.
Bachelor’s degree in Accounting
Prefer 2 to 3 years’ experience in Accounting practice
Strong analytical, time management, problem-solving, and written and oral communication skills.
Good knowledge and understanding of Generally Accepted Accounting Principles
Knowledge of Sage MIP Fund Accounting and Reporting software beneficial
Proficient in Microsoft Office software
Essential Physical Requirements:
Must be able to remain stationary (at the work station) for the majority (95%) of his/her work shift.
Constantly operate a phone system, computer, and other office machinery, such as a fax machine, copy machine, calculator, postage machine, etc.
Frequently communicate accurate information with coworkers, clients, and children who will use the agency’s services.
Occasionally move office materials weighing up to 20 pounds across the office.
Must be able to access multi-level buildings.
Essential Mental Requirements:
Must be able to understand the written and spoken word and respond effectively during the majority of time spent on the job.
Must be able to learn and comprehend basic instructions and orientation to job.
Must be able to multi-task on a frequent basis.
Frequently participate and coordinate with others regarding work situations and decisions.
Frequently interact appropriately and diplomatically with varied stakeholders such as volunteers, staff members, visitors, referral sources, etc.
Computer Usage: Microsoft Word, Microsoft Excel, Microsoft Outlook, MIP accounting software, Anasazi software, Asset Keeper, telephone, fax machine and copier.
Environmental Working Conditions:
Multi-level buildings with stairs, enclosed office environment.
To apply for this position, please complete the online application .