Staff Accountant
Daemen College 10 reviews - New York State

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Daemen College seeks a Staff Accountant. Reporting to the Controller and Assistant Treasurer, the Staff Accountant provides primary control and operation of the accounting system for the College. Tasks/Duties performed: Oversee and assist with Accounts Payable. Research any expenses that need to be analyzed.Reconcile cash drawer and prepare daily bank deposit.Monitor and record bank activity on a daily basis.Post to the ledger the student accounts receivable and general ledger entries.Maintain EFT log, direct lending log, return funds as necessary and transfer funds to the M&T General Fund bank account.Process electronic cash receipts for all general ledger accounts (only process cash and check receipts when there is no other cashier available).Prepare liquor licenses as required.Determine any cash transfers for the Controller, i.e. Perkins Loan collected, EFT funds to transfer.Assist External Relations with money received for Alumni events, fund raising, etc. Assist Admissions with money received for tuition and room and board deposits.Review all Elan credit card charges and approve for accounts payable input.Work with Controller on special projects when assigned.Reconcile all bank accounts: Perkins Loan, Daemen Parent Loan, General Fund, EFT Account, and 4380 Main Street Account, First Niagara, Five Star Bank and Direct Lending.Pay any bills due for 4380 Main St., Inc.File annual Form 1120, Corporate Income Tax for 4380 Main St., Inc.Review Adjusting Journal entries and prepare for posting to the ledger.Input annual budgets and adjusting budget entries as requested.Prepare Distance Learning bills and monitor their receipt.Maintain analysis of Hallmark, Follett and Pepsi commissions.Prepare invoices for Follett and expenses incurred at the College.Calculate amount Daemen owes Follett and prepare purchase requisition for Controller approval.Analyze and reconcile Perkins Loan Account and Daemen Parent Loan Account with billing agent, UAS. Prepare entry for Perkins Loan cancellations.File New York State Sales Tax report (4380 Main Street Annually, Daemen College Quarterly).Prepare and file Annual 5500 for Medical and Dental plans.Review accounts in preparation for audit. Make adjustments that are necessary.Prepare accounts for yearly audit, Tap, Perkins Loan, Daemen Parent Loan, Tuition and Room Deposits, Mailroom activity, Utility Accounts, Health and Dental Insurance, etc.Assist Controller with FISAP report.Assist auditors in retrieving any information needed.Annually file for gasoline tax refunds.As needed, fill in for Accounts Payable during time off.Responsible for Filing and Correcting 1099s.Control Fixed Asset System.Basketball and other sports camps income/expense and salaries.Design Garage income/expenses and salaries.Review and approve requisitions under $1,000.File annual Equity in Athletics Report working with the athletic department.Complete the annual census reports.Maintain corporate credit cards and cell phones: order/cancel lines and assist employees when they encounter problems.Close general ledger on a monthly basis after all activity has been entered.Close general ledger and roll books forward to the new year after the annual audit.Other duties as assigned by the ControllerMinimum Qualifications: Bachelors degree in Accounting. CPA preferable.Higher Education accounting experience very desirable.Experience with reconciliation of General Ledger and bank deposits required.Experience with computerized ERP system essential.Accuracy and attention to detail is essentialFull time, thirty-five hours per week, twelve month, exempt position.Applicants should send a letter of interest, CV and relevant supporting materials for consideration. Review of applicants begins immediately.Daemen College is an affirmative action, equal opportunity employer and strongly encourages applications from women, people of color and candidates who will contribute to and support the cultural fluency and diversity of our campus.Department: Business AffairsOfficial Title: Staff AccountantNumber of IndividualsWith the Job Description: OneOrganizational Unit/Department: Business Affairs, Accounting OfficeWork Location: Duns Scotus Room 106Title of Immediate Supervisor: Controller and Assistant TreasurerTitle of Other Positions ReportingTo this Position: NonePurpose of Position: Provide primary control and operation of Accounting system for theCollegeTasks/Duties performed: Oversee and assist with Accounts Payable. Research any expenses that need to be analyzed.Reconcile cash drawer and prepare daily bank deposit.Monitor and record bank activity on a daily basis.Post to the ledger the student accounts receivable and general ledger entries.Maintain EFT log, direct lending log, return funds as necessary and transfer funds to the M&T General Fund bank account.Process electronic cash receipts for all general ledger accounts (only process cash and check receipts when there is no other cashier available).Prepare liquor licenses as required.Determine any cash transfers for the Controller, i.e. Perkins Loan collected, EFT funds to transfer.Assist External Relations with money received for Alumni events, fund raising, etc. Assist Admissions with money received for tuition and room and board deposits.Review all Elan credit card charges and approve for accounts payable input.Work with Controller on special projects when assigned.Reconcile all bank accounts: Perkins Loan, Daemen Parent Loan, General Fund, EFT Account, and 4380 Main Street Account, First Niagara, Five Star Bank and Direct Lending.Pay any bills due for 4380 Main St., Inc.File annual Form 1120, Corporate Income Tax for 4380 Main St., Inc.Review Adjusting Journal entries and prepare for posting to the ledger.Input annual budgets and adjusting budget entries as requested.Prepare Distance Learning bills and monitor their receipt.Maintain analysis of Hallmark, Follett and Pepsi commissions.Prepare invoices for Follett and expenses incurred at the College.Calculate amount Daemen owes Follett and prepare purchase requisition for Controller approval.Analyze and reconcile Perkins Loan Account and Daemen Parent Loan Account with billing agent, UAS. Prepare entry for Perkins Loan cancellations.File New York State Sales Tax report (4380 Main Street Annually, Daemen College Quarterly).Prepare and file Annual 5500 for Medical and Dental plans.Review accounts in preparation for audit. Make adjustments that are necessary.Prepare accounts for yearly audit, Tap, Perkins Loan, Daemen Parent Loan, Tuition and Room Deposits, Mailroom activity, Utility Accounts, Health and Dental Insurance, etc.Assist Controller with FISAP report.Assist auditors in retrieving any information needed.Annually file for gasoline tax refunds.As needed, fill in for Accounts Payable during time off.Responsible for Filing and Correcting 1099s.Control Fixed Asset System.Basketball and other sports camps income/expense and salaries.Design Garage income/expenses and salaries.Review and approve requisitions under $1,000.File annual Equity in Athletics Report working with the athletic department.Complete the annual census reports.Maintain corporate credit cards and cell phones: order/cancel lines and assist employees when they encounter problems.Close general ledger on a monthly basis after all activity has been entered.Close general ledger and roll books forward to the new year after the annual audit.Other duties as assigned by the ControllerMinimum Qualifications: Bachelors degree in Accounting. CPA preferable.Higher Education accounting experience very desirable.Experience with reconciliation of General Ledger and bank deposits required.Experience with computerized ERP system essential.Accuracy and attention to detail is essentialFull time, thirty-five hours per week, twelve month, exempt position.

Keywords: General Ledger, Account Reconciliation, Audit

About this company
10 reviews
Daemen College , currently celebrating 50 years as an institution and a part of higher education in Western New_York , was founded in 1947...