Staff Assistant II
OU Medical Center - Tulsa, OK

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PUBLICATION DUTIES:
** Receiving, inspecting, recording and logging materials into the inventory
** Process customer orders for publications
** Maintain physical inventory of publications (onsite and warehouse)
** Build/assemble publication pieces for resale
** Invoicing customers for publication orders
** Reconciling sales/invoicing with payments
** Calling on aged receivables
** Assist with annual warehouse inventory
** Reconciling invoicing statements to inventory counts
** Maintain good working relationships with vendors
** Notifying companies of damaged shipments and coordinating returns
** Preparing a variety of reports
** Assisting customers with problems or returns

MAIL AND SHIPPING DUTIES:
** Ensuring timely shipment, pick-up and delivery of office mail
** Mail collection and distribution to staff
** Operate mail machine equipment and computer(s)
** Outgoing mail processing
** Preparing bulk mailings
** Shipping and receiving boxes (UPS and USPS)
** Produce usage reports
** Monitor/replenish postage for mail machine
** Sorting and forwarding deliveries

GENERAL OFFICE DUTIES:
** Performing clerical functions such as data entry and word processing
** Posting of accounting journal entries.
** Maintaining filing systems
** Backup for receptionist on occasion
** Other duties as assigned

Department Preferences
Prior experience processing and shipping customer orders for products. Prior experience in a mail room receiving and distributing mail and packages. Prior experience maintaining a physical and electronic inventory. Prior data entry experience. Basic knowledge of debits/credits and ability to perform basic math functions.

Prior experience with Peachtree software or equivalent.

Special instructions to applicants
The position is located at The University of Oklahoma's Schusterman campus in Tulsa, OK.

If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit http://www.hr.ou.edu/policies/tbtesting.asp.

Benefits Provided:
Yes

Required Applicant Documents
Resume
Cover Letter
List of References

Campus:
Tulsa

Listing date:
09-03-2013

Physical Requirements:
Regular exposure to physical and/or mental stress or discomfort. Ability to lift heavy objects (50 pounds or over) on a repetitive and daily basis. Ability to climb ladders and load dollies on a regular basis.

Must be able to walk, lift, and carry heavy objects as described.

Ability to pull, including using the upper body to exert force to draw, drag, haul or tug objects; to push, including using the upper body to press against an object with force; reach, including extending the arm or hand; stand, including standing for short or extended time periods; engage in repetitive motions, including movements of the hands, wrists or fingers; grasp, including applying pressure to objects with fingers or hands; walk, including moving by foot to accomplish tasks, particularly for extended periods of time or over a long distance; feel, including perceiving size, shape, temperature and texture; touch, including finger dexterity; speak, including expressing oneself or exchanging information with others; hear, including perceiving the nature of sounds at normal speaking levels with or without correction; receive detailed information through oral communication, and to make the discriminations in sound; see including unique visual requirements above and beyond the standard ability to see with or without corrective eyewear such as color vision, depth perception, etc.

Required Education and Experience:
High school diploma or equivalent OR any equivalent combination of education and related experience.

6-12 months of office/clerical experience.

Required Certifications, Registrations, or Licenses:
These requirements may be imposed by federal, state or recognized accrediting agency as a prerequisite of employment
None

Required Skills and Proficiencies:
Please list the skills and proficiencies needed to perform the essential duties and responsibilities
Strong attention to details. Excellent customer service skills for internal and external customers. Strong organizational skills. Good communication skills including verbal and written. Strong computer skills. Ability to multi-task multiple priorities and deadlines while handling interruptions.

Valid Driver's License Required:
No

Special Indications:
None

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OU Medicine is the collaboration among OU Medical Center, The Children's Hospital, OU Medical Center Edmond, OU Physicians, OU...