Provides professional administrative support to the Economic Development Division of the Community Development Department.
This is accomplished by ordering supplies and equipment for personnel, supporting daily administrative tasks, transcribing minutes of public meetings, maintaining department website, updating department databases, providing support to other staff members, and monitoring expenditures. Other duties include coordinating special projects, assisting with computer and telephone needs, assisting personnel with projects and activities, relieving receptionist on break, and overseeing in-house needs.
Examples of Duties:
Provides administrative support by maintaining department filing system; responding to client inquiries; developing monthly reports and statements; transcribing minutes of public meetings; communicating with internal and external parties; maintaining database of forms; and preparing correspondence to various parties.
Monitors financial statements for both City and grant accounts; prepares financial reports for supervisor's or manager's signature; creates Excel forms for tracking expenditures; and reviews reports and documents for accuracy.
Manages documents by ensuring all forms are current; contacting personnel for necessary form changes; ordering supplies; responding to staff supply needs; and delivering supplies to other departments.
Performs various department tasks by maintaining relevant documents on website; updating website with department news and information; converting documents to proper format; requesting facility maintenance; trouble shooting computer system; processing charges; and tracking payments and receipts.
Education and Experience:
• High school diploma or GED (Associate's degree in secretarial science, business administration, or a related field preferred); and
• Three years of secretarial and customer service experience; or
• An equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
Knowledge, Skills, and Abilities:
• office practices and procedures;
• vocabulary, English, spelling, and arithmetic.
• the operation of assigned office equipment, including computer equipment and various software packages.
• understand and follow oral and written instructions;
• communicate effectively verbally and in writing;
• read and compare words and numbers carefully and accurately;
• maintain clerical records and to compile reports from such records;
• type accurately at an average rate of speed;
• record and transcribe meeting minutes;
• establish and maintain good working relationships with other employees and the general public.
North Carolina Notary Public Commission;
Valid North Carolina driver's license.
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