Staffing Payroll & Collection Specialist II
Oasis Outsourcing - West Palm Beach, FL

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Best Overall Third-Party Claims Administrator - 2007 "Business Insurance" Readers Choice Awards

Oasis Outsourcing, is one of the largest Professional Employer Organizations ( PEO s) in the nation (as noted in the Staffing Industry Analysts list of largest PEOs published in August 2012), providing Human Resources , Employee Benefits , Payroll , and Risk Management services on an outsourced basis. With annual revenue exceeding $5.3billion, Oasis Outsourcing is an industry leader. Serving over 4,700 clients and more than 145,000 worksite employees throughout the United States, Oasis Outsourcing is a recognized expert in all facets of human resources management.
At Oasis, our greatest asset is truly our people. They represent both our most important responsibility and our greatest opportunity. We are a flexible and entrepreneurial organization offering our employees a competitive benefits package including health insurance, dental insurance, life insurance, a 401(k) plan with employer contribution, short- and long-term disability plans, employee discounts and much, much more.
What makes Oasis the Employer of Choice?
  • Eligible for Health Insurance & 401K Plans 1 st of the month following date of hire!
  • Paid Time Off available immediate
  • Quarterly Employee Recognition Programs
  • Monthly Town Hall Meetings
  • Excellent On boarding Program and Corporate Training
  • Exceptional Growth Opportunities
  • Oasis is an Equal Opportunity Employer
The primary emphasis of the Staffing Payroll & Collection Specialist II is to enter, balance weekly Payrolls/ billings and ensure credit reviews are completed on all new clients. This position plays a major role in the output of the organization by Oasis Staffing Payroll Department.

Business Contributions:
The output generated by the Payroll & Collection Specialist II is staffing payroll/billing and credit screens. The three major business contributions the Staffing Payroll & Collection Specialist II provides to Oasis Outsourcing are:

. Ensure accurate and timely Payrolls to be delivered to the Staffing Branches
. Accurate review of all Payroll entries prior to submitting to Accounting, for General Ledger Posting.
. Ensure credit screens, service agreements, review and reporting of aged A/R to minimize risk with client collections.

Essential Functions: (Percentage of time spent on each task in parentheses)

Payroll and Sales Billing (50%) Work independently without supervision Complete Complex Payrolls adhering to department standards
o Payroll hours from internal forms or WEB
o Able to calculate payrolls with 3 to 6 garnishments
o Able to process supplemental pay and bonuses for proper tax withholding
o Understand reciprocity with relations to taxes withheld.
o Analyze and issue credits for insurance benefits
o Provide the Staffing Branches coaching with special pay and deduction codes
o Set up W/C codes and relations to job codes
o Process retro- pays, recognize the difference for hours or pay adjustment.
o Set up new Regions, Work Locations and Branches
o Maintain a weekly check log with more than one Bank
o Enter direct deposit and pay card forms
o Enter Manuals
o Place Stop Pays
o Enter voided checks
o Review and complete interrogatories within 10 days
o Able to interpret garnishment and child support orders
o Prepare documentation for external audits
o Able to respond to external audit questions
o Other duties assigned Process multi-state payrolls
o Able to process payrolls from 25 to 45 states
o Recognize errors with state codes.

  • Prepare Sales Billings to client
o Review the weekly sales billing against the payroll processed for accuracy
o Enter adjustment to job tickets
o Input Debits/Credit request from Branches and correct invoices

Collections (40%) Audit the Branch Staff request for complete and accurate credit screens request
o Strong coaching skills to guide Branches when incomplete credit screens Submit complete credit screens to external client services
o Ensure credit screen results are met in a timely fashion
o Able to work with external client services and follow up questions Able to read "Experian Credit Screen" results
o Minimize future A/R risk by coaching Branches of the credit screen results. Able to keep excellent records for Service Agreements.
o Able to recognize incomplete service agreement and work with Branch Staff to relay
o Periodically audit to ensure all service agreements are available for external auditors
o Able to provide copies of prior year service agreements upon Branch request.
o Ensure risk approvals are in place Other services as developed

Administrative (10%) Import/Export files for Insurance external client services Import Files for TAXL external client services Audit, balance and prepare garnishment withholds for A/P transmittals to Accounting. Highly experienced in excel to prepare reports for management
o Prepare weekly report for all new client list
o Prepare reports upon immediate request from Accounting for open A/R information
o Assist and respond to questions from Accounting related to A/R and Payroll
  • Organized Record Keeper
  • Provide a high level of customer service both internal and external
  • Return all calls within 24 hours in a polite cheerful manner
  • Proactive team member
  • Other duties as assigned
Interfaces and Interactions:
  • Internal:
o All Oasis Staffing Branch Employees
o All Oasis Corporate Employees

  • External:
o All Oasis External Employees
o Client owners/contacts

Performance Standards:
Performance is evaluated by:
  • Staffing Branch satisfaction
  • All Staffing Payroll Team and management satisfaction
  • All Client satisfaction
  • Prompt response and resolution to internal and external customers
  • Timely and accurate processing of assigned payroll duties · Timely and accurate processing of collections payroll duties
Knowledge, Skills, and Experience
The Staffing Payroll & Collection Specialist II is a position requiring the ability to perform each essential duty satisfactory. Must have the ability to be service obsessed and multi-task with Staffing Branch service requests. Knowledge of Payroll and Collection is required. This individual should be analytical, dependable, visionary, problem solver, and perform in teams.

Below is an inclusive but not exhaustive list of various knowledge, skills, and other characteristics that are necessary for effective performance in the Staffing Payroll & Collection Specialist II position.

The Staffing Payroll and Collections Specialist Ii is a position requiring organization, good customer service demeanor and ability to motivate and multi-task.
  • Basic Wage and Law
  • Multi-state payrolls
  • Experience in collection
  • Knowledge of having worked with Payroll Software
  • Knowledge of having worked and read credit screens
  • Experience in Garnishments
. Microsoft Office/ Excel/Word
. Microsoft Outlook Communication - oral and written
. Multi-tasking and time management
§ Must be a team player and exceptional customer service

. 3 to 5 years experience with Payrolls and Collections

Education and Training: . One year certificate from college or technical school. Or, three to five years experience having performed the job.

This is an outstanding opportunity with a progressive organization!
We look forward to hearing from you

Oasis Outsourcing - 5 months ago - save job - block
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