Student Trainee (Archival Science) Internship
National Archives and Records Administration - Washington, DC

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As a Student Intern, you will perform work on archival records, which may include reference service, arrangement, processing, description, preservation and holdings maintenance, sorting, retrieval, relocation, and re-filing of records.
Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives. Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government - more than 10 billion of them.

Visit our Employee Gallery at www.archives.gov/careers to see the kinds of dynamic projects our staff are undertaking. If you want a career where you can see the difference your work makes, then join the National Archives!

For more information visit

http://www.archives.gov/dc-metro/washington/

Who May Apply: Student Program Eligibles

Student Intern Program: This position is being filled under the new Pathways - Internship Program which provide opportunities for high school, vocational and technical, undergraduate, graduate, and professional students to be exposed to the work of the Federal government.

Student Definition: Students must be accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc,) in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which you are enrolled) throughout the duration of the appointment, including awardees of the Harry S. Truman Foundation Scholarship Program under Public Law 93-842.

Position Duration/Expectation: Positions will be temporary not-to-exceed 1 year. May be extended in up to 1 year increments based on continued need/funds for the position and the student's continued compliance in the Intern Program. Completion of this Internship will not lead to permanent or term employment with NARA.

KEY REQUIREMENTS

U.S. Citizenship
Must be at least 16 Years of Age
Background Investigation or Security Clearance
Relocation Expenses Will Not Be Paid
Multiple jobs may be filled if additional vacancies occur within 90 days
Ability to lift/carry boxes weighing up to 50 pounds, push/pull heavy carts DUTIES:

  • Performs reference service in response to oral and written inquiries relating to assigned area that sometimes requires considerable search but does not require a professional knowledge of documentation systems, the administrative history of the records and the creating offices, or the overall subject matter to which the records relate. The incumbent provides reference service by searching, re-filing, inter-filing, copying or scanning records in various filing systems and simple extractions. Some of the functions will be completed through the use of automated business process tools. Registers, monitors, and serves records to researchers in the research room, as requested. Pulls records from the stacks for the research room in response to research requests. Refiles records to stacks when researchers are finished with them.
  • Handles reference requests from case-files type records when searches must be made in numerous series of records and frequently in numerous record groups. Prepares replies to written inquiries either by drafting letters or completing form or pattern letters. Prepares reproduction service orders and processes reproductions for delivery; receives and processes requests for loan of records; checks returned loans, and re-files the records. Performs selective searches for information that is readily available in several interrelated series of records that are filed according to familiar filing schemes.
  • Provides reference surveillance of the textual research room, following all NARA guidelines relating to research room rules and the protection/ security of records. Keeps abreast of all new NARA regulations on the security and physical protection of archival materials and their use by researchers.
  • Performs detailed arrangement tasks at individual page, document or filing unit level where general arrangement plan is provided by supervisory employee. Identifies records with the originating agency, organization, or individual involved, and arranges according to the original record keeping systems; detects missing or misfiled items and enclosures that have been separated from their covering communication.
  • Assists in preparation of appropriate cross-reference for records previously filed in a different series or record group. Prepares new folders as needed and re-files misplaced folders in proper order.
  • Occasionally supervises laborers or archives aides who are packing, shelving, or moving records; preparing label lists or affixing labels to containers and folder.
  • Assists with archival project work accomplishing particular repair and rehabilitation projects with or without the aid of other archives technicians including processing, arrangement, preservation and holdings maintenance and description. Work may involve the handling of documents requiring basic preservation, appropriate repair, rehabilitation and conservation processes.
  • Provides support for description work and microfilm publications. Divides records of similar and uniform physical type into predetermined segments for individual rolls of microfilm, prepares title sheets for such rolls, and, in the course of arrangement work for microfilm publications. Immediately preceding the filming of records that the incumbent has arranged marks the points of roll division and inserts editorial material in the records in the place where it is to be filmed. After records are filmed, as assigned, assists in the inspection of records and microfilm for proper arrangement. Assists higher graded specialists in preparing inventories, "training lecture" guides, or other description and publication projects.
  • The incumbent assists in the accomplishment of physically loading and unloading containers of records and the disposition of the containers, occasionally performing quality control tests and audits, shelving records in accordance with approved plans, moving blocks of records from one area to another while maintaining them in proper order, and removing records from the shelves in accordance with approved plans. Prepares detailed internal finding aids for series or records with which the incumbent is familiar, such as indexes and shelf lists.
  • Provides technical assistance to section employees, as directed, providing training to, or conducting quality checks of work performed. May provide oversight to other employees in the placement of new accessions, disposal, or relocation of records. Helps to assure the timely and accurate accomplishment of records projects taking all steps necessary to prevent the erroneous disposition of documents. Assures that proper procedures are followed and submits necessary documents and reports for review and approval.
  • The incumbent may serve in the capacity of, or perform duties related to office administration, reception and mail room. Greets visitors, answers phones and directs calls to the appropriate staff person, as necessary.
  • Performs other related duties as assigned.
QUALIFICATIONS REQUIRED:
You must meet all qualification requirements by the closing date of the announcement. Do not overstate or understate your level of experience and demonstrated capability. You should be aware that your ratings are subject to evaluation and verification based on the resume and other relevant documents you submit, as well as through verification of reference as appropriate. Later steps in the selection process are specifically designed to verify your stated level of experience and demonstrated capability. Deliberate attempts to falsify information may be grounds for not selecting you or for dismissing you from the position following acceptance.

Basic Qualifications: You must be a student accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which the student is enrolled).

For GS-4 : One year of general experience which is progressively responsible for clerical, office, or other work which shows that you have the ability to obtain the particular knowledge and skills needed to perform the duties of the position to be filled.

Substitution of Education for Experience: Education may be substituted for experience. Two years of education above the high school level or an associate degree from an accredited educational institution.

Combination of Experience and Education: You may use a combination of post high school and experience to meet the total experience requirements at the grade 4 level.

Please refer to the Office of Personnel Management’s, Operating Manual: Qualifications Standards for General Schedule Positions for further information http://www.opm.gov/qualifications/Standards/group-stds/gs-cler.asp

Physical Requirement: Ability to lift and carry boxes of records weighing up to 50 pounds each. Ability to push and pull heavy carts of records. HOW YOU WILL BE EVALUATED:

Based on the information provided in your application package, qualified students will be assigned a score and placed in one of three quality groups - Best Qualified, Well Qualified, or Qualified. Those students who are determined to be best qualified will be referred to the hiring manager for further consideration. Qualified veterans are placed ahead of non-veterans within each category. Qualified veterans with a service-connected disability of 10 percent or more are placed at the top of the best qualified group.

Once you complete and submit your application package, a review of your application will be made to ensure you meet the {basic} job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your response(s) to the occupational questionnaire. Your resume must specifically and clearly show your possession of the required specialized experience and your possession of the required competencies . We will evaluate each applicant who meets the basic qualifications on the competencies/knowledge, skills and abilities related to the position.

The required Competencies for this position are as follows:
  • Problem Solving
  • Interpersonal Skills
  • Execution and results
  • Customer Service
  • Utilizes Computer Technology
  • Conducts Archival Processing
  • Performs Reference Services
NOTE: If, after reviewing your resume and supporting documentation, a determination is made that you have inflated your qualifications and/or responses are not supported by your resume or transcript, your eligibility will be adjusted. Please follow all instructions carefully.

BENEFITS:
Student Interns: NARA offers a comprehensive benefits package that includes paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. For more information visit the following websites:

http://www.opm.gov/retire/retire_jobseekers.asp or http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc .

OTHER INFORMATION:
This job opportunity announcement may be used to fill additional vacancies.

Qualifications by Closing Date: You must meet all qualification requirements by the closing date of the announcement. Please note that qualification claims will be subject to verification.

Schedules: Work schedules may vary. Part-time hours may be 16-32 hours per work. Full-time hours may be up to 40 hours per week.

Tour of Duty: Incumbent may be required to work an uncommon tour of duty, including evening and/or Saturday hours.

Participant Agreement: All students must complete a written Participant Agreement with National Archives that clearly identifies expectations of the appointment such as duties, work schedule, length of appointment, etc.

Veterans' Preference: If you are a veteran with preference eligibility and you are claiming 5-point veterans’ preference, you must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty or other proof of eligibility ( The member 4 copy of your DD-214, or other copies that indicate character of discharge is preferable ). If you are claiming 10-point veterans’ preference, you must also submit an SF-15, “Application for 10-Point Veterans’ Preference” plus the proof required by that form. For more information on veterans’ preference see Veteran’s Information Page, USAJOBS - Veterans .

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