Student Trainee (Data Transcription)
National Archives and Records Administration - Spanish Lake, MO

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As a Student Intern, you will work throughout the calendar year performing various data entry tasks required to support the management of historical military records and documents. Positions are with the National Archives and Records Administration, National Personnel Records Center (NPRC), Military Operations Branch, located at 1 Archives Drive, Spanish Lake, Missouri, 63138.

Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives. Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government - more than 10 billion of them.

Visit our Employee Gallery at to see the kinds of dynamic projects our staff are undertaking. If you want a career where you can see the difference your work makes, then join the National Archives! For more information visit:

For more information on the National Personnel Records Center visit

Who May Apply: Student Internship Program Eligibles

Student Intern Program: This position is being filled under the Pathways Internship Program which provides opportunities for high school, vocational and technical, undergraduate, graduate, and professional students to be exposed to the work of the Federal government. Additional information about the Internship Program can be found at

Student Definition: Students must be accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc,) in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which you are enrolled), including awardees of the Harry S. Truman Foundation Scholarship Program under Public Law 93-842. Students must be in good academic standing throughout the duration of the appointment.

Position Duration/Expectation: Positions will be temporary not-to-exceed 1 year. May be extended in up to one year increments based on continued need/funds for the position and the student’s continued compliance in the Intern Program. Completion of this Internship will not lead to permanent or term employment with NARA.


U.S. Citizenship
Must be at least 16 Years of Age
Background and/or Security Investigation
More positions may be filled if additional vacancies occur within 90 days
Relocation expenses will not be paid

Must be able to type 25 words per minute DUTIES:
Typical duties include:
  • Operating a personal computer to transcribe data in a prescribed format in accordance with standards, procedures, and instructions;
  • Using a typewriter style keyboard with special purpose keys and numeric keys;
  • Keying and verifying data from batches of source documents involving diverse formats, and coding and program controls;
  • Shifting from one assignment to another involving different transcribing procedures, formats, and coding or other features; and
  • Scanning signature pages and/or envelopes to requests.
May occasionally prepare records labels; receive, sort, examine, and prepare loose documents for data entry; or perform routine maintenance of equipment.

Basic Student Eligibility Requirements: You must be a student accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on at least a half-time basis (as defined by the institution in which the student is enrolled) with good academic standing (i.e., successfully passing courses and progressing towards completion of educational requirements).

Qualifications Requirements: GS-3 - Candidates must have at least six months of general experience.

General experience is progressively responsible clerical, office, or other work which shows that you have the ability to obtain the knowledge and skills needed to perform the duties of this position.

Education may be substituted for experience. GS-3 - One year of education above the high school level.

Combination of Experience and Education: You may combine post-high school education and general experience to meet the total requirements for this position.

For further information, please refer to the Office of Personnel Management’s Operating Manual for Qualification Standards for General Schedule Positions at and

Typing Requirement: You must be able to type at least 25 words per minute. Typing speed should be reflected on your resume.

Once you complete and submit your application package, a review of your application will be made to ensure you meet the eligibility and minimum qualification requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. Your resume must specifically and clearly show your possession of the required experience and/or education, and your possession of the required competencies. We will evaluate each applicant who meets the basic qualifications on the competencies/knowledge, skills and abilities related to the position.

The required competencies for this position are as follows:
  • Problem Solving;
  • Interpersonal Skills;
  • Execution and Results; and
  • Utilizes Computer Technology.
Based on the information provided in your application package, qualified students will be assigned a score and placed in one of three categories - Best Qualified, Well Qualified, or Qualified. Those students who are determined to be best qualified will be referred to the hiring manager for further consideration. Qualified veterans are placed ahead of non-veterans within each category. Qualified veterans with a service-connected disability of 10 percent or more are placed at the top of the best qualified group.

Note: If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or your responses are not supported by your resume, your score will be adjusted. Please follow all instructions carefully. Errors or omissions may affect your rating.

Student Interns are eligible to earn annual and sick leave under 5 CFR §213.3202(a)(13)(i) and 213.3202(b)(16)(i). For more information visit the following websites: or .

This job opportunity announcement may be used to fill additional vacancies.

Qualifications by Closing Date: You must meet all qualification requirements by the closing date of the announcement. Please note that qualification claims will be subject to verification.

Schedules: Work schedules may vary. Part-time hours may be up to 32 hours per week. Full-time hours are 40 hours per week. Expected work hours will be between the hours of 6:00 a.m. and 6:00 p.m., Monday through Friday. Hours may vary, as needed.

Participant Agreement: All students must complete a written Participant Agreement with National Archives that clearly identifies expectations of the appointment such as duties, work schedule, length of appointment, etc.

Veterans' Preference: If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty or other proof of eligibility ( The member 4 copy of your DD-214, or other copies that indicate character of discharge is preferable ). If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference see Veteran's Information Page,

VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011: If you are an active duty service member of the armed forces, Public Law 112-56, ensures that certain individuals do not lose the opportunity to be considered for Federal service (and awarded their veterans’ preference entitlements if applicable) despite not having a DD form 214 to submit along with the application package (resume). Service members must submit with their application a certification from the armed forces that certifies that they are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed. For more information on VOW, see Veteran’s Information page - .

NARA provides reasonable accommodations to qualified applicants with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Human Capital Specialist listed for this vacancy.

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