Student Trainee (Mail & File)
National Archives and Records Administration - Valmeyer, IL

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In this position, you will serve as a Student Trainee (Mail and File), for the Civilian Personnel Records Center located in Valmeyer, IL.

Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives. Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government - more than 10 billion of them.

Visit our Employee Gallery at www.archives.gov/careers to see the kinds of dynamic projects our staff are undertaking. If you want a career where you can see the difference your work makes, then join the National Archives!

For more information visit: http://archives.gov/

Who May Apply: Student Program Eligibles

Student Intern Program: This position is being filled under the new Pathways - Internship Program which provide opportunities for high school, vocational and technical, undergraduate, graduate, and professional students to be exposed to the work of the Federal government.

Student Definition: Students must be accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc,) in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which you are enrolled) throughout the duration of the appointment, including awardees of the Harry S. Truman Foundation Scholarship Program under Public Law 93-842.

Position Duration/Expectation: Positions will be temporary not-to-exceed 1 year. May be extended in up to 1 year increments based on continued need/funds for the position and the student's continued compliance in the Intern Program. Completion of this Internship will not lead to permanent or term employment with NARA.

KEY REQUIREMENTS

U.S. Citizenship
Must be at least 16 Years of Age
Background Investigation or Security Clearance
Relocation Expenses Will Not Be Paid
More than 1 job may be filled if additional vacancies occur within 90 days DUTIES:

As a Student Trainee (Mail and File), you are responsible for performing duties within an assigned area of the National Personnel Records Center. Typical work assignments include:

  • Receives, reads, classifies and routes reference requests, determining which unit has cognizance over the subject matter.
  • Utilizes Civilian Personnel Registry systems, electronic Official Personnel Folder (eOPF) systems.
  • Checks and assembles file room records prior to transfer to records holding area.
  • Analyzes eOPF information to determine release restrictions, creates requests for statement of service as appropriate.
  • Requests transfers of eOPFs and paper OPFs to requesting agencies.
  • Reads incoming correspondence and notes all references to previous correspondence.
  • Screens out and makes proper disposition of requests verifying ineligibility or lack of information, drafts letters or executes forms for appropriate reply..
  • Analyzes each Finding Aid Report (FAR) and matches with related reference requests for both paper and electronic requests and folders.
QUALIFICATIONS REQUIRED:
You must meet all qualification requirements by the closing date of the announcement. Do not overstate or understate your level of experience and demonstrated capability. You should be aware that your ratings are subject to evaluation and verification based on the resume and other relevant documents you submit, as well as thorough verification of references as appropriate. Later steps in the selection process are specifically designed to verify your stated level of experience and demonstrated capability. Deliberate attempts to falsify information may be grounds for not selecting you or for dismissing you from the position following acceptance.

Basic Qualifications: You must be a student accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which the student is enrolled).

For GS-4 : One year of general experience which is progressively responsible for clerical, office, or other work which shows that you have the ability to obtain the particular knowledge and skills needed to perform the duties of the position to be filled.

Experience may have been gained in an office setting, or mailroom handling incoming mail, distribution.

Substitution of Education for Experience: Education may be substituted for experience. Two years of education above the high school level or an associate degree from an accredited educational institution.

Combination of Experience and Education: You may use a combination of post high school and experience to meet the total experience requirements at the grade 4 level.

Please refer to the Office of Personnel Management’s, Operating Manual: Qualifications Standards for General Schedule Positions for further information http://www.opm.gov/qualifications/Standards/group-stds/gs-admin.asp .

HOW YOU WILL BE EVALUATED:
Once you complete and submit your application package, a review of your application will be made to ensure you meet the minimum qualification requirements for the job. Qualified students will be referred to the hiring manager in unranked order by veteran preference status: (1) Preference eligibles having a compensable, service-connected disability of 10 percent or more; (2) all other candidates eligible for 10-point veteran preference; (3) candidates eligible for 5-point veteran preference; and (4) candidates not eligible for veteran preference.

To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your response(s) to the occupational questionnaire. Your resume must specifically and clearly show your possession of the required experience and your possession of the required competencies . We will evaluate each applicant who meets the basic qualifications on the competencies/knowledge, skills and abilities related to the position.

NOTE: If, after reviewing your resume and supporting documentation, a determination is made that you have inflated your qualifications and/or responses are not supported by your resume or transcript, your eligibility will be adjusted. Please follow all instructions carefully.

BENEFITS:
Student Interns are eligible to earn annual and sick leave under 5 CFR §213.3202(a)(13)(i) and 213.3202(b)(16)(i). For more information visit the following websites: http://www.opm.gov/retire/retire_jobseekers.asp or http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc .

OTHER INFORMATION:
This job opportunity announcement may be used to fill additional vacancies.

Qualifications by Closing Date: You must meet all qualification requirements by the closing date of the announcement. Please note that qualification claims will be subject to verification.

Participant Agreement: All students must complete a written Participant Agreement with National Archives that clearly identifies expectations of the appointment such as duties, work schedule, length of appointment, etc.

Veterans' Preference: If you are a veteran with preference eligibility and you are claiming 5-point veterans’ preference, you must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty or other proof of eligibility ( The member 4 copy of your DD-214, or other copies that indicate character of discharge is preferable ). If you are claiming 10-point veterans’ preference, you must also submit an SF-15, “Application for 10-Point Veterans’ Preference” plus the proof required by that form. For more information on veterans’ preference see Veteran’s Information Page, USAJOBS - Veterans .

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