Subcontracts Administrator
The Urban Institute - Washington, DC

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The Urban Institute’s Office of Grants, Contracts, and Pricing (OGCP) is seeking a full-time Subcontracts Administrator to provide support to its Subcontracts team. The principal duty of OGCP’s Subcontracting office is to draft, negotiate, issue and administer subcontracts to organizations that assist the Institute’s research staff in the execution of projects primarily funded by the Federal government or private foundations.


The Subcontracts Administrator will be responsible for assisting with various tasks associated with the administration and management of the Institute’s subcontracts and subgrants. Primary responsibilities for the position will be:
• Initial review of subcontract request packages submitted by research center staff to ensure adherence to internal policies and procedures;
• Drafting subcontract and subgrant agreements and modifications;
• Maintaining database (Microsoft Access) of all Institute subcontracts and payments associated with such agreements;
• Preparing and issuing subcontract closeout documentation;
• Primary responsibility for responding to general inquiries regarding status updates of requests;
• Preparing ISR, SSR and other reports as required for submission to the federal government;
• Assisting in updating the Institute’s internal scoring system regarding small business utilization;
• Development and maintenance of new system to assist the Institute in expanding small business resources;
• Assisting in the preparation of Small Business Subcontracting Plans;
• Assisting the OGCP’s Director, Subcontracts Manager, and Senior Subgrant/Subcontracts Administrator on other related tasks as needed.

Education: Bachelor’s Degree is required.
Work experience: 1-4 years of experience in working with and reviewing project budgets, prime awards, and providing administrative project support. Demonstrated experience and mid-level Microsoft Excel skills required.
Applicants should demonstrate strong organizational and communication skills, along with appropriate computer software proficiencies for job duties described above (Microsoft software – Outlook, Word, Access and Excel). Familiarity with Institute subcontract policies and procedures a plus.

Only those major job duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties may be assigned by the supervisor.
The Urban Institute is an Equal Opportunity Employer M/F/V/H. Women and Minorities are encouraged to apply.

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