Regular Full-Time Employment Opportunity
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Under administrative direction of the Director of Library and Community Services, plans, organizes, directs and coordinates the activities of the Community Services Division within the Library and Community Services Department including planning, promoting and directing a wide range of recreation programs and services that foster human development, health and wellness, cultural unity, and community building; coordinates Community Services Division activities with other divisions and departments; provides highly complex staff assistance to the Director of Library and Community Services; and performs related work as required.
The position of Superintendent of Community Services is a management classification in which the incumbent is responsible for the management of the Community Services Division performing a wide range of administrative functions including preparing and administering the divisional budget, supervising staff and performing the most complex work of the division. This classification differs from the lower-level classifications of Community Services Manager, Program Coordinator and Youth and Family Resources Manager in that the latter are responsible for specific programs as opposed to having division wide responsibility.
Essential Job Functions:
(May include, but are not limited to, the following): Develops and implements divisional goals, objectives, policies and procedures. Plans, organizes and directs Community Services Division activities including the development of community programs and services. Directs, oversees and participates in the development of the Community Services Division work plan; assigns work activities, projects and programs; monitors work flow; reviews and evaluates work products, methods and procedures. Prepares the Community Services Division budget; assists in budget implementation; participates in the forecast of additional funds needed for staffing, equipment, materials and supplies; administers approved budget. Recommends the appointment of personnel; provides or coordinates staff training; conducts performance evaluations; implements discipline procedures as required; maintains discipline and high standards necessary for the efficient and professional operation of the department. Represents the division and department to outside agencies and organizations; participates in outside community and professional groups and committees; provides technical assistance as necessary. Formulates and recommends new policies, procedures, and methods to improve the effectiveness and efficiency of the Community Service Division. Prepares and presents policy studies and reports to Council, Commissions, governmental agencies and community groups; prepares a variety of technical and administrative reports, documents and correspondence. Develops and implements long range strategic plans regarding staffing, programs and services in order to meet the needs of the community. Provides advisory support and acts as liaison to other departments, Boards and Commissions, community agencies and schools to facilitate the delivery of programs and services from the Community Service Division. Maintains a philosophy of excellence in customer service and responds to citizen inquiries in timely fashion. Resolves difficult or controversial issues with tact while remaining consistent with City policy and elements of demand management. Conducts research, gathers data and analyzes trends, demographics and community conditions. Coordinates the development of grants, corporate sponsorships and donations in accordance with City policies, to assist in funding services and programs. Keeps abreast of professional developments and trends in the field of recreation and parks. WORKING CONDITIONS
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, books and documents weighing up to 25 pounds is also required. Position requires occasional field visits with exposure to inclement weather. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.
Education and Experience:
The minimum qualifications for education and experience can be met in the following way: A Bachelor's degree from an accredited college or university in recreation/leisure, arts administration, public administration, business administration or a related field, AND Five years of experience that included the management of multiple recreation and community services programs, with a minimum of two years in a supervisory role over professional staff.
Knowledge of: Current theories, principles and practices common to the field of recreation administration. Practices of research, data collection and interpretation as it relates to community services programs. Principles and practices of leadership, motivation, team building and conflict resolution. Pertinent local, State and Federal rules, regulations and laws. Principles and practices of organizational analysis and management. Budgeting procedures and techniques. Principles and practices of supervision, training and personnel management. Office methods, procedures, software and equipment.
Ability to: Organize and direct Community Services Division operations. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Interpret and apply City and department policies, procedures, rules and regulations. Prepare and present technical and administrative reports, correspondence and other documents. Plan, coordinate and set priorities, and determine resources for the execution of programs and services in the Community Services Division. Coordinate work with other divisions/departments to accomplish goals and objectives. Develop and maintain positive partnerships with local organizations and business. Identify and keep up-to-date on key policies/priorities and economic, political and social trends which effect recreation services. Recognize and integrate technology to improve the effectiveness and efficiency of delivering recreation programs and services. Supervise, train and evaluate personnel. Operate a computer using word processing and business software and other office equipment. Communicate effectively, orally and in writing. Establish and maintain and promote positive and effective working relationships with employees, other agencies, public officials and the public. Observe safety principles and work in a safe manner. Willingness to:
Work a flexible and irregular schedule to meet the demands of the organization. Attend weekend and evening meetings.
Possession and continued maintenance of a valid class C California driver’s license or the ability to provide alternative transportation as approved by the appointing authority and a safe driving record.
DESIRABLE QUALIFICATIONS A Master's degree in a related field.
Application and Selection Process:
If you are interested in this opportunity, please submit your City of Sunnyvale employment application, resume, cover letter and responses to the supplemental questionnaire to the Department of Human Resources no later than 5:00 p.m. on Tuesday, January 22, 2013.
City application forms , completed in full, are required, as well as responses to the required supplemental questions . Candidates are asked to fully describe any training, education, experience and/or skills relevant to this position. Resumes are not accepted in lieu of the application, please do not indicate "see resume".
Electronic applications may be submitted on-line through the City's employment page at jobs.inSunnyvale.com or application materials may be submitted to: Department of Human Resources, 505 West Olive Avenue, Suite 200, Sunnyvale, CA 94088. Postmarks or faxes will not be accepted.
Please note that all application materials, including those that are mailed by US Post Service or dropped off at the Department of Human Resources office, must be received by 5:00 pm, Tuesday, January 22, 2013 .
Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the examination process, which may consist of an oral examination and a written exercise tentatively scheduled for the week of February 11, 2013. (Note: The examination process may be changed as deemed necessary by the Director of Human Resources).
Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies.
Any candidate, selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.
INFORMATION ABOUT PROOF OF EDUCATION
Please note: Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts).
Positions in this job classification are represented by the Sunnyvale Managers Association (SMA).
The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.
The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of race, religion, color, sex (including gender, gender identity, and gender expression), sexual orientation (including heterosexuality, homosexuality, and bisexuality), national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic characteristics or information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.
City of Sunnyvale, CA - 19 months ago