Temporary Administrative Assistant
MSA Consulting, Inc. - Rancho Mirage, CA

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MSA Consulting, Inc., a Civil Engineering, Land Surveying and Planning firm, is seeking to employ an administrative assistant for a temporary opportunity. Under general direction, the Administrative Assistant shall perform administrative and office support functions for departments and/or managers and supervisors to facilitate the efficient operation of the organization. Our ideal candidate must have great communication skills (written & verbal), attention to detail and accuracy, flexibility to handle workloads from multiple departments and work well in a team oriented environment.
  • Temporary Position expected to last 4-6 months
  • Office Hours Monday through Friday 8am - 5pm with one hour lunch
  • No benefits will be offered
Main Job Tasks and Responsibilities
  • Answer, screen and transfer inbound phone calls when needed
  • Receive and direct visitors and clients
  • General clerical duties including photocopying, fax and mailing
  • Maintain electronic and hard copy filing system
  • Retrieve documents from filing syste
  • Handle requests for information and data
  • Resolve administrative problems and inquiries
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
  • Prepare agendas for meetings and prepare schedules
  • Open, sort and distribute incoming correspondence
Education and Experience

A Combination of education and experience that gives the candidate the necessary skills and ability to perform job tasks and responsibilities along with high school diploma (required) and college degree would be desirable.
  • 1-2 years previous Administrative and/or Customer Service experience
  • Competent computer skills and knowledge of relevant software including MS Office (Word, Excel, Outlook)
  • Knowledge of operation of standard office equipment
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • Knowledge of principles and practices of basic office management
  • Internet skills including use of e-mails, group messaging and data collection
  • Valid driver license and satisfactory driving record

About this company
MSA Consulting, Inc. is the premier Planning, Civil Engineering and Land Surveying firm in Southern California's Coachella Valley , an area...