Transwestern, a national full service commercial real estate company, is seeking an experienced temporary administrative professional to work in its Walnut Creek, CA property/office. The Administrative Associate is responsible for working directly with the property manager in performing clerical and administrative assignments for the assigned properties/projects. It is the responsibility of the Administrative Associate not only to exhibit legendary customer service when communicating with tenants, prospective tenants, owners, and vendors but to focus on productivity and results.
Essential Job Functions:
Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
Schedule and coordinate meetings/special events as requested.
Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc...
Prepare and coordinate bid proposals and service contracts and approved invoices.
Maintain lease and property files
Track and file HVAC contracts and insurance certificates.
Maintain follow-up system for expiration.
Promote and foster positive relationships with tenants and owners.
Assist with monthly and quarterly management reports as well as annual budget preparation.
Prepare A/R status worksheets, initiate late payment calls, reconcile A/R, and follow-up on collections as required.
High school diploma or G.E.D. (college courses preferred)
At least 1-3 years of clerical, administrative duties (real estate experience is a plus)
Must have intermediate to advanced Word and Excel proficiencies
Argus, accounting software such as MRI or Skyline proficiency preferred
Ability to keep information strictly confidential
Strong desire to succeed in an entrepreneurial environment
Must be able to handle multiple projects, changing priorities and a continually heavy work load
Exceptional oral and written communication skills
Strong customer service orientation
Communicates by telephone, fax, e-mail, video conferencing, satellite broadcasting and in-person
Uses a computer in conjunction with various software packages the majority of the day
Uses office and audio visual equipment
Transwestern offers an exciting work environment, competitive salary, and excellent benefits which includes medical, dental, vision coverage and 401(k). Transwestern is an equal opportunity employer. Please include resume, salary requirements and references. Please, No phone calls.
Transwestern provides a transcendent array of commercial real estate services, transcontinentally. The company manages a portfolio of more...