Position number (PCN):|
Job Open Date
Review Date To ensure consideration, please apply prior to the review date.
Job Close Date Jobs close at 5:00 PM Alaska time on the date listed.
Open Until Filled
Months per Year
W-VP Finance Operations
- W = Statewide
- A = UAA
- F = UAF
- G = UAFGI
- S = UAS
Major Org Unit
University of Alaska Statewide
Clerical/Office Support Customer Service Human Resources Purchasing/Procurement
Internal Applicants Only? Click here for a definition of Internal Applicants
Salary Grade Salary Schedule
Depends on experience
Bookmark to Job Posting
HR Phone Number
University of Alaska Statewide Administration - (907) 450-8200
HR E-mail Address
University of Alaska Statewide Administration - email@example.com
Job Posting Information
Job Posting Summary
The Office of Vice President for Administration reports to the president and is charged by the Board of Regents to provide administrative services to the university in an orderly, efficient, and prudent manner in accordance with federal and state statutes, regents policy and appropriate regulations, procedures and responsible business practices.
Knowledge, skills and abilities required for this position.
Knowledge of professional level office methods and practices; organization principles; computer operations and software applications; proficient word processing, spreadsheet skills; English and grammar; procurement/purchasing systems; problem solving/decision making techniques; time management skills; ability to communicate effectively and efficiently both orally and in writing; filing system management; computer communication functions; copy machines, fax machne, conferencing equipment, report-binding equipment.
Typical education or training required for this position (including licenses).
High School Diploma
Length of time and type of experience required for this position.
5 years professional secretarial/clerical experience
Preferred knowledge, skills or abilities for this position.
General office practices, intermediate computer applications knowledge.
Special Instructions to Applicants
Please submit a resume, cover letter and references.
Special Conditions of Employment
Describe any other special skills/knowledge required for this position (e.g. additional training, heavy lifting or traveling).
Equal Opportunity/Affirmative Action : The University of Alaska is an equal employment opportunity/affirmative action employer and educational institution. Women and minorities are encouraged to apply. Applicants needing reasonable accommodation to participate in the application and screening process should contact the local Human Resources office.
Public Disclosure : Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
Background Investigation : Finalists may be subject to a background investigation. Any offer of employment is contingent upon a review of the results of the background investigation by the Human Resources office.
Immigration Reform and Control Act : Person(s) hired by the University of Alaska must comply with the provisions of the Federal Immigration Reform and Control Act of 1986. All employees must provide proof of eligibility to work. For foreign nationals requesting employer sponsored visas, a job must qualify as a "specialty occupation" to be eligible for sponsorship of a U.S. H 1B visa petition. You must present your Social Security Card as verification of your Social Security Number. If you do not have a social security number, you must present a receipt from the Social Security Administrations stating you have applied for a social security number within 10 days of your employment with the University of Alaska.
Social Security : On January 1, 1982, the University opted out of the Social Security system; however, participation in Social Security is still required for adjunct faculty hired after January 1, 1996, temporary staff, extended temporary staff, and certain student employees. Also, benefit-eligible employees hired after April 1, 1986, are required to pay into Medicare even though they do not participate in Social Security.
Benefits : Refer to the Benefits web page at http://www.alaska.edu/benefits for more information on benefits available to University of Alaska employees.
E-Verify : The University of Alaska participates in the E-Verify program for federal contracts only. For our FAQ and F1 student information please see the following:
E-Verify FAQ: http://www.alaska.edu/hr/procedures/PDF/personnel.reference.everify_faq.pdf E-Verify Participation Poster (English):
E-Verify Participation Poster (Spanish):
Right to Work Poster (English):
Right to Work Poster (Spanish):
Prepare and process purchasing requests for the Vice President of Finance and Administration/Chief Financial Officer via purchase order, call number, work order, journal voucher process and ProCard. Purchasing to include contractual services, supply and equipment maintenance, processing of purchase requisitions including contacting vendors for quotes. Work closely with UAF Procurement and Contract Services, vendors and accounts payable staff to ensure proper receipt of and timely payment for goods and services. Keep up to date on order status, resolve any problems, and handle returns and missing items/shipments.
Prepare and process travel authorization forms for approval, arrange travel with travel agents, small carriers or online vendors. Coordinate and facilitate changes and prepare travel expense reports after travel is completed. Use a travel card and work in Banner to encumber funds and make adjustments.
Serve as backup for personnel/payroll issues to include timesheets printing, auditing and submission. Processing and tracking of jury duty and termination workflow processes.
Provide accurate, efficient, and professional administrative support for all departments within the Finance and Administration departments. Provide receptionist and telephone screening services. Provide general administrative support to include: receiving, sorting, distributing and prioritize incoming mail and faxes; organizing and preparing outgoing mail. Draft correspondence as necessary. Maintain inventory of office supplies and be responsible for procuring items as needed. Maintain correspondence and project files. Bind and file reports.
Coordinate complaints regarding President's house. Pay utilities and miscellaneous bills. Logistically coordinate all building complaints. Coordinate with campus facilities offices, contractors and affected department heads/employees regarding modifications to space, internet connections and intra-office moves. Coordinate inquiries by building occupants and communicate resolutions regarding building issues including space design, maintenance, upgrades or facilities.