The Pinellas Suncoast Transit Authority (PSTA), the rapidly developing public transit provider in the beautiful St. Petersburg/Clearwater region, seeks a Document Clerk to assist throughout our Construction Project period (estimated assignment 1 year) to maintain a file, record and contract organizational system.
Responsible for maintaining a filing system for storage and retrieval of documents within the purchasing/finance departments.
Maintains a document flow within the environment and/or tracking system that monitors where
general correspondence is at all times.
Scan and reads incoming materials in order to determine how and where they should be classified
or filed. E-mail scanned materials as needed.
Find and retrieve information from files in response to requests from authorized users.
Enter document identification codes into systems in order to determine locations of documents
to be retrieved.
Manage the workflow of documents by using procedures such as routing slips and/or folders that department employees and managers sign off on pertaining to viewing and reading documents.
Performs continuous file maintenance throughout assignment to keep files up to date and will also
be assigned additional duties, special projects, and assignments as directed.
Education : High School Diploma or G.E.D. with supplemental courses or training in secretarial science, business administration or other related field.
Experience : One (1) year of experience performing a variety of secretarial/administrative duties.
Experience and knowledge of procurement and construction administration procedures
is a plus.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge : Knowledge of office management and administrative procedures; rules of grammar, spelling, punctuation and composition.
Skills & Abilities : Strong organizational skills, typing at the rate of 40 net words per minute; use of
personal computers using Microsoft Excel and Word software.