UH Administrative Assistant for Football Operations
University of Hawaii - Honolulu, HI

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Duties and Responsibilities

Under the general direction of the Head Football Coach, the Director of Football Player Personnel is the coordinator of academically related activities for the NCAA Football Bowl Subdivision (FBS) program and serves as the academic liaison to Student-Athlete Academic Service (SAAS). Additionally, the incumbent must maintain collaborative working relationships with administrators and coaches in the department, SAAS academic staff and appropriate relationships with members of the media, supporters, and other community members. Position is required to work a variable work schedule and must be able to travel.

Academic Coordinator. Responsible for coordinating the academically related activities of the football program with coaches, staff, and student-athletes and ensuring compliance with academic policies and procedures. Ensures effective communications within the football program regarding programs and activities to ensure the academic success of the student-athlete.

Promotes, monitors, and implements the academic support activities as set by the Academic Improvement Plan for football including developing, implementing, and monitoring a program to ensure class attendance. .

Assists the coaches in the recruiting and admission process to ensure required information and documents are provided to the Athletics Department’s Compliance and Student Affairs Offices for each prospect including campus tours, game day visits, and National Letter of Intent process. Keeps the coaches updated as to scholarship counts from Athletics’ Student Affairs.

Assist in implementing the Football Academic Performance Plan, including keeping the program updated as to the Academic Progress Rate (APR) and Graduation Success Rate (GSR).

Academic Liaison. Serves as the football program’s liaison to SAAS. Works collaboratively with SAAS football academic advisors in the recruiting and admissions process with prospective student-athletes (PSA) including the evaluation of academic credentials and preparedness for college work.

Ensures PSA’s transcripts, test scores, and background information are provided to the academic advisors and Student Affairs in order to assess transferrable and applicable credits by Student Affairs and SAAS.

Meets weekly and works closely with academic advisors as to the academic progress of each student-athlete and keep the coaching staff informed. Follows up with coaches and student-athletes on any concerns or issues the academic advisors may have.

Student-Athlete Support. Once admitted into the University of Hawai‘i at Manoa, this position is responsible for assisting the incoming/new student-athletes in completing and submitting all necessary forms and documents the UHM, SAAS, Athletics Department-Student Affairs, and Compliance, Student-Athlete Development, and Sports Medicine requires.

Works closely with the coaches, student-athletes, and fifth year students in coordinating with Compliance, Student Affairs, and Student-Athlete Development to ensure the appropriate support services are delivered for the student-athletes and the necessary information and documents are completed and submitted for eligibility, scholarships, financial aid, community service, recognition and awards, housing and meals, training tables, and life skills.

Maintains files on each individual (past and present) student-athlete’s academic progress.

Works closely with the Athletic Compliance Office to ensure the Football Program is in compliance with all Conference and NCAA rules. Successfully passes NCAA rules test on an annual basis.

Keeps abreast of changes/updates with applicable Conference and NCAA rules and regulations related to football. Works in conjunction with the Athletics Compliance Office in conducting training and rules education to coaches, student-athletes, and boosters.

Facilities Liaison. Work collaboratively with the Athletic Facilities Office with coordinating use of study hall, class rooms, meeting rooms for the football program.

Develops and maintains effective contacts internally and externally with community leaders, booster club members, fans, alumni, and business executives in order to promote the attitudes, views, policies and style of operation of the Head Football Coach and advise the Head Coach of opinions and conditions affecting the operation and development of the program.

Actively participates in promotional and public relation activities for the football program.

Know, recognize, and comply with the laws, policies, rules, and regulations governing the University of Hawaii and its employees, and the rules of the NCAA and affiliated conferences as now constituted or as may be amended in the future. Immediately advises the Director of Athletics or designee if there is reasonable cause to believe violations, whether by employees or students, have occurred or will occur.

Performs other duties as required.

Note: Duties may adjust as changes occur to the NCAA Bylaw 13.

Minimum Qualifications

Graduation from an accredited four-year college or university business administration, education, social sciences, communication, or related field;

Three (3) years of experience in athletic administration or coaching at the Division I level or any equivalent combination of experience and training which provides the following knowledge, abilities and skills:

Knowledge of football as played at the collegiate level.

Knowledge of NCAA rules and regulations that pertains to football and academics.

Ability to work with all segments of the University of Hawaii community and general public.

Thorough knowledge of the organizational design, program and administrative practices common to university and college athletics;

Ability to establish and maintain effective working relationships with coaches, student athletes and the general public.

Ability to communicate effectively both orally and in writing.

Ability to work outside normally scheduled work hours including day, night, weekend and /or holiday hours as directed.

Ability to travel with the team.

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The University of Hawaii at Manoa serves approximately 20,000 students pursuing 225 different degrees. Coming from every Hawaiian island,...