3 years experience required
This position is in the administrative offices, specifically in the Senior VP of IT Administration.
Education and Experience - Associates Degree or equivalent education and experience are preferred. Must have a thorough knowledge of Microsoft Office including Word and Excel. A basic knowledge of personnel administration practices is desirable. Knowledge of statistical reporting systems and good verbal and written communication skills are required.
Environmental / Working Conditions - This job is subject to inside environmental conditions. Protection from weather conditions, not necessarily from temperature changes.
Interaction with Other Departments and Other Relationships - The Executive Assistant interacts on a daily basis with the Board of Managers, Executive Staff, Division Directors, Department Directors and the staff of multiple departments. In addition, the Executive Assistant deals with the physicians and staff from the Texas Tech University Health Sciences Center.
Job Description - The Executive Assistant is responsible for the overseeing the secretarial functions and daily operations of the office (includes duties of a highly confidential nature), interacting with the Board of Managers, Executive Staff, Division Directors, Department Directors and other office personnel to enhance the efficiency and effectiveness of Administration. The Executive Secretary should possess a strong knowledge of hospital policies and procedures.The Executive Assistant is responsible for preparing letters, memos, contracts/agreements, handling correspondence, communications, supply acquisition, project support and making appointments for the assigned Executive.
Physical Capabilities - Work is of high demand; sitting most of the time with frequent walking. Hearing acuity, clear speech patterns and interpersonal skills are required. Visual acuity necessary for typing and reading. Hours of duty are 8:00 a.m. - 5:00 p.m., Monday through Friday, although hours may be irregular depending on workload.
Skills and Abilities - At least three years secretarial or closely related experience required. Must type 60 words per minute. Experienced with word processing packages. Ability to prepare reports and compose correspondence. Professional demeanor, ability to work under presssure with a positive attitude at all times.
UMC Health System - 7 months ago