Utilities Business Manager
City of San Luis Obispo - San Luis Obispo, CA

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Manages multiple enterprise funding sources and conducts complex budget functions, including rate studies and long term financial forecasting; researches and makes organizational, policy and procedural recommendations; develops grant and low interest loan opportunities to advance departmental goals; acts as an integral member of the departmental management team; performs related work as assigned.

SUPERVISION RECEIVED AND EXERCISED :
This job class receives general direction from the Director of Utilities. Exercises direct and functional supervision over department analyst.
CLASS CHARACTERISTICS:
This single-position class participates in long term planning with department management team, ensuring long term fiscal and organizational health of an enterprise fund. This class is distinguished from other professional classes by the knowledge of, and emphasis on, rate setting and the complex research analysis related to enterprise funds.

Examples of Duties and Responsibilities:

(Any one position may not include all of the duties listed nor do the listed examples include all tasks that may be found in positions of this class.)
• Analyzes, forecasts, formulates and administers the department's enterprise fund with multiple programs and funding sources for preparation of the revenue section of the annual City budget and quarterly financial statements.
• Reviews monthly budget expenses and enterprise revenues, including the development of financial reports and projections and dash board reports.
• Prepares program budgets and monitors work to ensure that funds and staff time are used effectively and efficiently; analyzes work flow assignments, priorities and staffing levels and makes adjustments where required.
• Monitors monthly operating and capital expense reports and recommends necessary adjustments.
• Manages departmental purchasing ensuring compliance with city policies.
• Coordinates and facilitates departmental strategic planning activities.
• Prepares revenue projections and recommends water and wastewater rates.
• Conducts public information outreach to set rates.
• Conducts cost and feasibility studies; coordinates the development of alternate funding sources and ensures that Federal, State, and City, funding agency, accounting, reporting requirements, applicable laws, regulations and professional accounting practices are met.
• Acts as the department's liaison with financial auditors.
• Manages debt financing for capital projects and refinancing, including administration of ongoing disclosures and debt service requirements.
• Collaborates in developing and administering department and division goals, objectives, policies, and procedures.
• Oversees departmental information on City website, updating dashboard of departmental metrics.
• Coordinates integration of enterprise fund analysis software with City information technology systems.
• Conducts a variety of complex and difficult analytical and operational studies regarding departmental activities; evaluates alternatives.
• Prepares a variety of written reports, procedures, ordinances, correspondence and other materials.
• Monitors changes in laws, regulations and technology that may affect departmental operations, and develops changes to policies and procedures, after approval.
• Communicates orally, in writing or through graphic representations and statistical summaries with City Council, colleagues, managers, employees, the public, organized employee groups, and representatives of various organizations.
• Plans, organizes, assigns, supervises, reviews and evaluates the work of assigned staff; trains staff in work procedures; participates in selection processes and evaluates the work of assigned staff.
• May serve as the Director of Utilities on a relief or as-needed basis.
• Performs related duties similar to the above in scope and function as required.

Education and Experience:

Graduation from a four-year college or university with major coursework in business, public administration, accounting, or a field related to the work.

and

Four years of professional finance, fiscal reporting, accounting, or budgetary experience including one year at an administrative, supervisory or management level.

or

An equivalent combination of education and experience.

Prior experience in a public agency is desired.

Supplemental Information:

Knowledge of:
• Principles, practices and procedures of public agency finance, including general and governmental accounting, auditing, reporting functions, and financial recordkeeping.
• Principles and practices of budget development and administration sufficient to develop and administer multiple complex budgets with various funding types in a public agency setting.
• Principles and practices of public administration and human resources as applied to departmental administration.
• Principles and practices of public agency accounting, investments and sound financial management policies and practices.
• Information technology hardware and software, particularly as related to financial and administrative functions.
• Principles and practices of grant preparation and administration.
• Principles and practices of employee supervision, including selection, work planning, organization, performance review, evaluation, employee training, and discipline procedures.
• Principles of project management, analytical processes, and report preparation techniques;
• Applicable federal, state, and local laws and regulations.
• Computer applications related to the work, including word processing, spreadsheet, website and database applications.
• Standard office practices and procedures, including hard copy and automated records management and the operation of standard office equipment.
• Techniques for effectively representing the City in contacts with governmental agencies, community groups and various business, professional, regulatory and legislative organizations.
• Techniques for providing a high level of customer service to public and City staff, in person and over the telephone.

Ability to:
• Analyze complex accounting and fiscal issues, recommend resolutions and prepare reports based on analysis.
• Verify the accuracy of financial data and information.
• Develop, implement, and manage an environment that supports departmental operations and capital programs.
• Prepare accurate, effective and timely reports, contracts, correspondence, procedures and other written materials, for the City Manager, the City Council, other departments and public and private agencies.
• Present complex information orally and in writing in an easy-to-understand way for employees, community groups and decision-makers.
• Develop, monitor, control, and account for multiple operating and capital budgets.
• Assist in the development and implementation of goals, objectives, policies, procedures and work standards for the department.
• Manage complex projects on-time and within budget.
• Plan, organize, supervise, develop, review, and evaluate the work of assigned staff.
• Train staff in work procedures and professional development.
• Interpret, apply and explain complex laws, codes, regulations, policies and procedures.
• Meet critical path deadlines.
• Plan and conduct effective management, administrative, and operational studies.
• Apply initiative, discretion, and sound independent judgment within policy and procedural guidelines.
• Act as an effective liaison among the department, Federal, State, County, and other public and private agencies.
• Represent the interest of department at various public meetings.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Develop and maintain a team atmosphere and participate on a variety of departmental and Citywide committees to enhance all City services.

City of San Luis Obispo - 19 months ago - save job