Vice President of Capital Program Management
The Queens Library (“Library”) is one of the oldest and most progressive library systems in the United States, serving 2.3 million people in 63 locations throughout the borough of Queens. With its roots going back to the late-1800s, the Queens library’s mission has always been to provide quality services, resources, and lifelong learning opportunities through books and other formats to meet the information, educational, cultural and recreational needs of its patrons. Among its many services and programs, the Library runs the Children’s Library Discovery Center, a 14,000 square foot state-of-the art interactive library; houses a 48 workstation cyber center located at the Central Library with smaller cyber centers in other locations; operates latchkey programs providing tutoring and homework monitoring for after school children, mainly performed by locally hired high school students; develops cultural and educational programs including classical concerts, author readings, and puppet shows; manages adult learning and family literacy centers as well as business support centers; and of course, lends books and other materials.
In recent years, the Library has been focusing on growing its programs, upgrading and modernizing its facilities, and providing greater community access to its services. Though this is a challenging time for the Library as it moves into the next decade, both due to funding pressures and the development of new technologies that will mean changes in the way libraries are used, the Library has responded positively by developing smarter and more cost effective ways to ensure that its needs are met, including focusing on developing a professional workforce to manage library operations.
The Library is headed by President and CEO Thomas W. Galante who reports to a 19-member Board of Trustees. Through this leadership, the Library has become a dynamic, interactive place which is constantly adapting to conform to its changing constituency, serving as a model for other jurisdictions. It is supported by more than 1700 dedicated staff who make sure that the libraries open on time, that programs are relevant and meet community needs, that books and other materials are both available to circulate and are circulated, that questions are answered, and most of all, that patrons have a positive experience that makes them want to keep coming back!
The Vice President of Capital Program Management provides leadership, oversight and support to all capital construction and major renovation projects. He or she is responsible for all phases of the planning, contracting and execution of capital and construction/renovation projects for the Library. He or she provides leadership in the Library’s efforts to build innovative, customer-friendly libraries that comply with all federal, state and City guidelines as well as which meet the functional, spatial and budget requirements of the Library.
- Advocates and provides leadership in the strategic planning process for capital construction; meets agreed upon deadlines in accordance with the Library’s strategic plan.
- Coordinates and manages all capital construction activities for new construction and major renovation projects, including preparation of design, specifications, entitlements, bidding, cost estimates, contractor and architect meetings, permitting activities, mandated reports, calendaring and timing, and construction management. Ensures that all phases of constructions projects are completed within specifications and with minimal interruption to site personnel.
- Interfaces with multiple city agencies on construction projects.
- Maintains and/or produces a variety of manual and electronic files and/or records, including procedure manuals, master project lists, appropriation status, monthly spending reconciliations, and other reports as necessary. Prepares interim and completed project reports.
- Ensures the appropriate level of on-site supervision for all projects to confirm project performance criteria are being met; meets quality standards of safety and construction.
- Assigns project managers to specific aspects of project(s) in accordance with engineering disciplines of staff, and integrates engineering elements into unified designs for review and approval.
- Evaluates potential sites and/or condition of existing locations for the purpose of determining construction and/or renovation requirements and ensures that locations decided upon meet all project needs, requirements and specifications.
- Administers construction contracts and conducts periodic on-site observation of work during construction to ensure compliance with plans.
- Develops project budgets including hard and soft costs. Oversees and manages allocated funding and performs cost/benefit analyses to ensure that available funding and resources are maximized; implements cost control measures and procedures to create efficient and cost effective buildings.
- Prepares the Library’s Capital funding requests, including funding requests from the Queens Congressional and State legislative delegations. Conveys the Library’s capital needs to NYC Council members and the Queens Borough President.
- Integrates in-house and Owners Representative projects into the overall Library Capital Plan.
- Introduces cost saving concepts to produce design excellence with minimum costs.
- Manages departmental and project budgets. Maintains monthly forecasts and cash flow analyses and ensures that controls are in place for expenditures to keep projects within allocated budget.
- Actively contributes to sustainability initiatives by directing, developing or implementing solutions that will enhance the Library’s efforts to lead in this area.
- Assembles and manages required teams of consultants and contractors.
- Manages departmental staff, coordinating planning and direction of staff work.
Physical Demands/Work Environment: The physical demands described here are representative of those that must be met by an employee to perform the essential functions of the job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Will be required to utilize a computer to enter and retrieve information, and to communicate with other staff members and external customers. Use of telephone, copier, fax machine and desktop computer as well as other office equipment required. Must occasionally lift and/or move up to 25 pounds. May use a computer/video display terminal for up to 8 hours a day.
- Bachelor’s Degree in Architectural Design, Civil Engineering or other related engineering disciplines required. Professional engineering license and/or advanced degree preferred.
- Minimum of ten (10) years of progressive responsibility and experience leading design and construction of capital construction and major renovation projects for a multi-site organization; must have extensive experience leading and running numerous projects simultaneously.
- Must be able to demonstrate experience with building design, development, construction and project management processes and procedures, including design/building contracting.
- Ability to develop and cultivate business relations with existing and prospective clients.
- Must have excellent written and verbal communication skills.
- Must be able to apply time management principles to complete multiple projects with competing priorities and deadlines.
- Thorough knowledge of contract administration is required.
- Must possess a strong working knowledge of OSHA standards, fire, safety procedures and Material Safety Data Sheet (MSDS) regulations.
- Must have excellent skills with MS Office software and Computer Aided Design systems.
Queens Library offers a comprehensive benefits package that includes medical, dental, vision, life insurance, defined-benefits pension plan, tax-exempt medical, dependent care and transportation spending plans, deferred compensation and more. Opportunities to further your education and professional credentials are plentiful.
Compensation is commensurate with experience. For more information about the Queens Library, please visit their website at www.queenslibrary.org
Queens Library is an Equal Opportunity Employer.
The Queens Library has retained the services of Harris Rand Lusk to conduct this search. Inquiries, nominations, and applications may be directed in confidence to:
Jack Lusk, Managing Partner
Anne McCarthy, Senior Director
Harris Rand Lusk
261 Madison Avenue, 11th Floor
New York, NY 10016
execSearches.com - 11 months ago