BASIC FUNCTION: The Bookkeeping Assistant is responsible for processing payables and also assists with monthly invoicing. The Bookkeeping Assistant must have knowledge of standard accounting procedures. This position is under the direct supervision of the Financial Administrator.
- Prepares payment voucher for recurring payables, assigns payables to class and job (if applicable), and verifies that non-recurring payables and employee reimbursements are approved by a program manager.
- Submits payables to Financial Administrator for verification of adequate allocation by class and job (if applicable) and to verify proper documentation is attached to the payable voucher.
- Inputs payables into the computer system, and submits them to the Financial Administrator for payment approval.
- When invoices are due, the Bookkeeping Assistant prepares checks based on due date and submits checks for signatures. Maintains approved payables in chronological order to be paid according to due dates, under Financial Administrator’s supervision.
- After checks are signed, prepares checks to be mailed, stamps invoice as PAID and files paid voucher in the corresponding vendor file.
- Assists Financial Administrator in maintaining a current and accurate vendor database.
- Reviews vendor statements as received to ensure all payables have been processed and/or paid.
- Summarizes monthly attendance for the Coleridge Program for invoicing purposes, submits it to Financial Administrator no later than the 5th day of each month.
- Summarizes monthly attendance for CILA clients for invoicing purposes and submits to Financial Administrator no later than the 5th day of each month.
- Assists Financial Administrator in reconciling open receivables.
- Assists Financial Administrator in performing the monthly bank reconciliations.
- Undertakes other tasks assigned by the Financial Administrator.
MINIMUM – College Experience with more than 1 year experience in a similar job position. Applicant must have knowledge of standard accounting procedures. A strong working knowledge of QuickBooks accounting software is desired.
COMPENSATION: $15.00 per hour. 15 hours per week.
About Esperanza Community Services:
Esperanza Community Services is an organization dedicated to helping children and adults with developmental disabilities become as independent as possible. The mission of Esperanza Community Services is accomplished through effective programs delivered both on our campus in the West Town neighborhood of Chicago and throughout the community. We offer a quality school for students age 5-22 with developmental disabilities and behavior concerns; a day program that helps developmentally disabled adults build self-care and vocational skills; in-home case management; 24-hour supported living residences; ABA behavior support; bilingual services (English and Spanish); plus art, music and many opportunities for remaining an integrated part of the community. Together, our programs and services provide a comprehensive array of support designed to help each student and individual reach his or her full potential.
Please find out more at EsperanzaCommunity.org.
Esperanza Community Services is an EEOC employer. Reasonable accommodations will be made for persons with disabilities.