Safety Administrative Assistant
CLP Resources - Yuma, AZ

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Basic Job Functions:
Directly responsible for a variety of administrative Assistant functions including but not limited to: manage incoming calls, schedule meetings, manage EHS records, data entry, compose memos, notes, and reports, filing and records maintenance, create and update presentations and conduct Site Safety Orientation Training.
Experience:

  • 3 to 5 years of experience in a related position.
  • Relies on experience and judgment to plan and accomplish goals.
  • Requires a familiarity with a variety of corporate level concepts, practices, and procedures.
  • Exposure to or experience with a high energy, fast paced environment

Education:

  • Minimum, High School Diploma or GED
  • Bi-lingual in Spanish preferred

Required Skills:
Behavioral:

  • Ability to interact with others effectively within an industrial construction environment
  • Ability to take direction, identify problems, develop solutions, conduct analysis independently and in collaboration with others
  • Ability to work independently, manage multiple tasks and projects
  • Ability to work within a team environment and provide back-up support to other assistants as needed
  • Maturity to handle confidential issues and communicate effectively with team members

and site management

  • Ability to anticipate, change and react efficiently and expeditiously
  • Systematic approach in carrying out assignments including appropriate follow-up

Technical:

  • Effective verbal and written communication skills.
  • Minimum typing speed of 50 wpm.
  • Proficiency in Microsoft Office (Excel, PowerPoint, Word)
  • Excellent organizational and managerial skills. * * Proficient in Concur and SAP is a plus

Essential Functions & Responsibilities

  • Process department invoices
  • Maintain SharePoint site on POWER * Proof and format reports and documents as needed
  • Support new associates by answering questions, ordering business cards, cube plaques, office supplies etc.
  • Support staff by creating or maintaining schedules and reports and
  • meeting/live meeting coordination.
  • Place, receive, and screen calls and receive outside guests in a professional manner.
  • Assist in the processing and submittal of Purchase Requisitions.
  • Assist staff in developing and finalizing presentations and posters for internal and/or external presentations
  • Assist/lead as needed with staff meetings, team building events, various trainings, seminars and events which includes organizing and coordinating logistics, room set up, food ordering, taking minutes/notes and AV support
  • Serve as a liaison between cross functional teams, project directors, project team members, accounting, other administrative staff, clients, subcontractors, and consultants * * Organize, replenish, and maintain office and shipping supplies
  • Maintain filing systems (Electronic and hard files)
  • Provide data entry support and maintain databases as needed
  • Assist with special projects as needed

Indeed - 14 months ago - save job - block
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About this company
CLP Resources provides temporary staffing of skilled tradespeople for construction, facilities management and industrial needs. The workers...